How to use AI and keep firm and client data safe

You can get the benefits of AI without putting your information at risk, if you know what to look for in a solution

As covered in our second post in this series, attorneys should be extremely cautious when using ChatGPT or GPT-4 in practice for a number of reasons. Chief among them, these general-use AI tools “hallucinate,” making up plausible-sounding but false information in their responses.  

With the right expertise, building a solution that uses the power of AI and is trustworthy enough for legal practice is possible, and such products are quickly becoming must-haves for attorneys. Equally important as an AI product’s reliability, though, is its ability to keep confidential firm and client information secure and private.

The need for stringent security continues to grow

Just how critical data privacy and security are to legal practice has been underscored by the spike in law firm data breaches the last three years—since 2020, more than 750,000 Americans have had their personal information compromised as a result of law firm cyberattacks. And while consumer-facing products powered by large language models (LLMs), such as ChatGPT, do protect users’ data, that protection doesn’t rise to the level of both security and privacy required for high-stakes situations involving privileged and highly confidential information. 

For starters, comprehensive privacy and cybersecurity protocols, rigorous audits and testing, and a high level of domain-area expertise are required to create AI solutions that meet the standards legal practitioners must adhere to. Building a generative AI-powered solution that’s both reliable and secure enough for use by legal professionals isn’t necessarily easy, but it is possible—we’ve done it with CoCounsel. 

Using generative AI on its own isn’t worth the risk

Because of its prevalence and powerful capabilities, many lawyers already incorporate AI such as ChatGPT into their practice, despite its known data security and privacy risks. In response to  ChatGPT’s data leak and requests for measures to protect personal data, OpenAI has added a Personal Data Removal Request form allowing users to ask that their information be deleted. 

But this protection is limited to users based in countries such as Japan and GDPR-protected Europe. And even if a removal request is approved and OpenAI does not retain information provided in ChatGPT conversations, it appears the data may still be used to train the model.

Given these risks, general-use LLMs like ChatGPT don’t fulfill the strict obligations attorneys have to protect privileged work product and confidential client information. 

When considering integrating an AI solution into your practice, it’s crucial to choose a product specifically built for use by legal professionals. This kind of carefully engineered, professional-grade AI—such as our AI legal assistant, CoCounsel—can both capture the power of advanced LLMs and eliminate security and data privacy risks.

For instance, security and privacy should be integral to a product’s creation, not add-on features. As pointed out recently in Harvard Business Review, companies practicing top-notch cybersecurity are committed to “ensuring security is not an afterthought through processes such as DevSecOps, a method that integrates security throughout the development life cycle.” When building CoCounsel, we began with security in mind, evidenced by, among other considerations, our requirement that our AI partner, OpenAI, never store our users’ data or use it to train the underlying model.

What to look for in a professional-grade legal AI solution

When considering using AI in their practice, attorneys should look for these four key indicators of high-level security measures: 

1. Customer-first data storage policies. It’s critical you, as the customer, control how your data is used, accessed, and stored. In stark contrast to ChatGPT, CoCounsel accesses OpenAI’s GPT-4 model through private, dedicated servers, and through a zero-retention API. All data is encrypted in transit and at rest. This means OpenAI cannot store any customer data longer than required to process the request and cannot view any of that data or use it to train CoCounsel’s underlying LLM. You always retain control over your data, and can remove it completely from the platform at any time. 

2. Stringent security controls. Those providing AI for professional use should employ a sophisticated, multifaceted security program that goes beyond securing just the AI platform and customer data. Look for both internal and external security resources. For example, Casetext has taken extensive measures to ensure that CoCounsel aligns to NIST 800-53 Moderate and NIST Cybersecurity Framework, two of the most respected security frameworks in the industry. And CoCounsel’s security controls are mapped onto ISO 27001 and SOC 2 standards, which are internationally recognized as best practices for information security management. Additional protocols include a rigorous vendor vetting and management program, independent verification, auditing, and testing, and up-to-date, comprehensive Incident Response and Business Continuity and Disaster Recovery plans. 

3. A long record of success. A more nebulous but still important factor is how long the AI developer has been in the business, meaning not just legal tech generally, but in the very complex business of building LLM-powered products for legal professionals. Examine a company’s performance history, specifically in the areas of security and expertise in AI. Prior leaks or other security incidents are obvious red flags. If a developer has only been in AI for a year or two, there’s little record to examine in terms of both incidents and expertise. Casetext has not only been at the forefront of applying the power of LLMs to the practice of law for several years, but has provided customers with a safe and secure platform for more than a decade. 

4. Adoption among industry leaders. Who does the legal AI provider count among its clients? Peer firms’ adoption of an AI solution indicates whether its security program is robust enough for law practice. Take Casetext as an example. More than 40 of the Am Law 200 have subjected Casetext to rigorous security review. Thousands of client firms have integrated Casetext into their practice, including top-ranked firms such as DLA Piper, Troutman Pepper, and Dykema, as well as Fortune 50 companies, including Ford and Microsoft. The fact that some of the world’s leading firms and businesses trust Casetext to securely manage their most sensitive data speaks volumes. 

When integrating AI into practice, attorneys need to know they’re using a platform they can trust, meaning one that will ensure they meet their obligations to protect client data and privileged work product. Look for providers who adhere to industry-leading security frameworks and are committed to data privacy, as demonstrated by their company’s history, expertise, and clientele.  

In our next post about reliability, we talk more about what that term really means and how it should guide what you look for in a professional-grade AI solution for law.

Featured posts

© 2024 Casetext Inc., a part of Thomson Reuters
Casetext, part of Thomson Reuters are not a law firm and do not provide legal advice.
Do Not Sell or Share My Personal Information/Limit the Use of My Sensitive Personal Information

Draft Correspondence

Rapidly draft common legal letters and emails.

How this skill works

  • Specify the recipient, topic, and tone of the correspondence you want.

  • CoCounsel will produce a draft.

  • Chat back and forth with CoCounsel to edit the draft.

Review Documents

Get answers to your research questions, with explanations and supporting sources.

How this skill works

  • Enter a question or issue, along with relevant facts such as jurisdiction, area of law, etc.

  • CoCounsel will retrieve relevant legal resources and provide an answer with explanation and supporting sources.

  • Behind the scenes, Conduct Research generates multiple queries using keyword search, terms and connectors, boolean, and Parallel Search to identify the on-point case law, statutes, and regulations, reads and analyzes the search results, and outputs a summary of its findings (i.e. an answer to the question), along with the supporting sources and applicable excerpts.

Legal Research Memo

Get answers to your research questions, with explanations and supporting sources.

How this skill works

  • Enter a question or issue, along with relevant facts such as jurisdiction, area of law, etc.

  • CoCounsel will retrieve relevant legal resources and provide an answer with explanation and supporting sources.

  • Behind the scenes, Conduct Research generates multiple queries using keyword search, terms and connectors, boolean, and Parallel Search to identify the on-point case law, statutes, and regulations, reads and analyzes the search results, and outputs a summary of its findings (i.e. an answer to the question), along with the supporting sources and applicable excerpts.

Prepare for a Deposition

Get a thorough deposition outline in no time, just by describing the deponent and what’s at issue.

How this skill works

  • Describe the deponent and what’s at issue in the case, and CoCounsel identifies multiple highly relevant topics to address in the deposition and drafts questions for each topic.

  • Refine topics by including specific areas of interest and get a thorough deposition outline.

Extract Contract Data

Ask questions of contracts that are analyzed in a line-by-line review

How this skill works

  • Allows the user to upload a set of contracts and a set of questions

  • This skill will provide an answer to those questions for each contract, or, if the question is not relevant to the contract, provide that information as well

  • Upload up to 10 contracts at once

  • Ask up to 10 questions of each contract

  • Relevant results will hyperlink to identified passages in the corresponding contract

Contract Policy Compliance

Get a list of all parts of a set of contracts that don’t comply with a set of policies.

How this skill works

  • Upload a set of contracts and then describe a policy or set of policies that the contracts should comply with, e.g. "contracts must contain a right to injunctive relief, not merely the right to seek injunctive relief."

  • CoCounsel will review your contracts and identify any contractual clauses relevant to the policy or policies you specified.

  • If there is any conflict between a contractual clause and a policy you described, CoCounsel will recommend a revised clause that complies with the relevant policy. It will also identify the risks presented by a clause that does not conform to the policy you described.

Summarize

Get an overview of any document in straightforward, everyday language.

How this skill works

  • Upload a document–e.g. a legal memorandum, judicial opinion, or contract.

  • CoCounsel will summarize the document using everyday terminology.

Search a Database

Find all instances of relevant information in a database of documents.

How this skill works

  • Select a database and describe what you're looking for in detail, such as templates and precedents to use as a starting point for drafting documents, or specific clauses and provisions you'd like to include in new documents you're working on.

  • CoCounsel identifies and delivers every instance of what you're searching for, citing sources in the database for each instance.

  • Behind the scenes, CoCounsel generates multiple queries using keyword search, terms and connectors, boolean, and Parallel Search to identifiy the on-point passages from every document in the database, reads and analyzes the search results, and outputs a summary of its findings (i.e. an answer to the question), citing applicable excerpts in specific documents.

Skills

UNIVERSAL
Search a Database

Find all instances of relevant information in a database of documents.

Summarize

Get an overview of any document in straightforward, everyday language.

Draft Correspondence

Rapidly draft common legal letters and emails.

TRANSACTIONAL
Contract Policy Compliance

Get a list of all parts of a set of contracts that don’t comply with a set of policies.

Extract Contract Data

Ask questions of contracts that are analyzed in a line-by-line review

Prepare for a Deposition

Get a thorough deposition outline by describing the deponent and what’s at issue.

LITIGATION
Legal Research Memo

Get answers to your research questions, with explanations and supporting sources.

Review Documents

Get comprehensive answers to your questions about a set of documents.