W. Va. Code R. § 126-85-70
Current through Register Vol. XLI, No. 49, December 6, 2024
Section 126-85-70 - Accurate Expenditure Records70.1. The USDA, FNS Instruction 796-1, Revision 2, requires that all expenditures from the child nutrition account be supported by source documents that adequately identify the use of program funds for program purposes. All source documents will identify direct allowable program costs as reported on Form WVDE-ADM-30 (Monthly Financial Report) at the school level. 70.2. USDA regulations require that the SFA maintain effective control over, and accountability for, all funds, property and other child nutrition programs' assets to assure that they are safeguarded and used solely for authorized purposes. These costs are reported in order to claim USDA funds at the SFA level and to justify costs. Therefore, all records, reports, itemized invoices and labor vouchers to support program expenditures shall be maintained at the school and/or the SFA levels for the required length of time of three years in addition to the current year, in accordance with other provisions of this policy and normal school finance procedures. 70.3. Income accruing from operation of the child nutrition program may be used for program purposes but not for: purchase of land; acquisition or construction of buildings; and/or addition(s) to existing buildings. W. Va. Code R. § 126-85-70