049-1 Wyo. Code R. § 1-8

Current through April 27, 2019

Section 1-8 - Site Procedures

These procedures are followed in order to provide households the opportunity to participate in the program.

(a) Distribution of commodities from food pantries may be done by referral from the local field office of DFS, law enforcement or according to the food pantry's own by-laws. The distribution of commodities shall be subject to a household meeting eligibility requirements.

(b) Soup kitchen and food bank commodities are distributed in accordance with the organization's policies. Individuals who are eligible may receive soup kitchen and food pantry commodities during the same time period.

(c) The commodities shall be marked to show the program to which they are allocated. These commodities shall be physically stored in separate locations when possible within the building. No USDA commodities shall be reallocated to another program without prior approval of Contractor.

(d) Information provided to the public shall include the location and time of distribution, meals served in a soup kitchen or hours that a food pantry is open.

(i) A food pantry shall maintain an emergency plan for distribution of food to those in need during hours the pantry is not open. The announcement of the distribution may be in local media and by other means that are appropriate for the community.

(ii) Arrangements for the announcement are the responsibility of the site director. If there is a charge for advertisements Contractor will reimburse in accordance with DFS policy. Every effort shall be made to obtain free advertisement when possible.

(iii) Copies of newspaper advertisements and other advertising shall be maintained on file for review. The TEFAP coordinator will maintain copies of advertisements for three (3) years after the close of the Federal Fiscal Year.

(e) Households may designate in writing an authorized representative as proxy to receive food commodities for that household.

(f) All information that identifies an applicant for commodities shall be held confidential except as necessary to determine eligibility.

(g) A commodity applicant/recipient shall be informed at the time of application of:

(i) Eligibility factors;

(ii) The purpose for which TEFAP commodities are provided;

(iii) The amount of food commodities for which the household is eligible;

(iv) Rights and responsibilities.

049-1 Wyo. Code R. § 1-8