Section 4-5 - Classification System Maintenance (a) Audits and Studies. The Human Resources Division shall regularly conduct job audits and occupational studies for maintaining the integrity of the classification system.
(b) Classification Reviews: - (i) Basis for Review. The Human Resources Division shall review only the placement of a position within a specific class. Components of the classification plan cannot be reviewed. These include evaluation factors, grade assignment, and pay tables;
- (ii) Agency Requirements. The agency shall submit a position for review when the core functions of the job have permanently changed. The agency shall submit the appropriate documentation as required by the Human Resources Division. The Human Resources Division shall review the request and notify the agency of its determination;
- (A) The agency shall notify the employee of the classification determination within ten (10) days of receiving the determination from the Human Resources Division;
- (iii) Employee Requests. Employees who believe that their positions have not been placed in the proper class may submit to their agency head a new job content questionnaire and a request for review. The request shall include the reasons why the re-evaluation is being requested. The agency head shall review the request and shall submit the appropriate documentation as required by the Human Resources Division for review to the Human Resources Division within ten (10) days of receipt. The Human Resources Division will review the request and notify the agency and employee of its determination;
- (A) The agency shall notify the employee of the classification determination within ten (10) days of receiving the determination from the Human Resources Division;
- (B) Classification Review Panel;
- (I) If the employee does not agree with the initial determination by the Human Resources Division, the employee may submit a written request for reconsideration by the Classification Review Panel within thirty (30) days of the employees notification. This panel comprised of the Director of the Department of Administration and Information, the Human Resources Administrator, the head of the Agency Services Unit, and the agency director or designee shall review the evaluation of the original request and any additional information provided by the employee and/or their representative. The panel shall provide written notice of its final decision within sixty (60) days of receipt.
(c) Reclassification: - (i) If the Human Resources Division or the Classification Review Panel determines that a position is improperly classified, it shall be reclassified in accordance with the provisions of Section 4 of this chapter;
- (ii) An employee occupying a reclassified position shall, when requested, submit to the Human Resources Division such information as necessary for evaluation of the employees qualifications for the new classification. The Human Resources Division shall evaluate the employees qualifications and provide written notification to the agency head or agency human resource office and the employee;
- (iii) If an employee vacates a position because of inability to meet established minimum requirements for the new class, the following shall apply;
- (A) If the employee is appointed to a different position in the previous class, it will be treated as a same grade reappointment;
- (B) If the employee is reappointed to a position in a different class having the same or lower grade, it will be treated as an involuntary reappointment;
- (C) If the employee is appointed to a position in a class having a higher grade, it will be treated as a promotion; or
- (D) If the employee is separated from state service, it will be treated as a reduction in force.