W. Va. Code R. § 31-5-5

Current through Register Vol. XLI, No. 24, June 14, 2024

Section 31-5-5 - [Effective until 7/1/2024] Approved Providers

5.1. With the exception of those organizations listed under Section 5.2. of this rule, a provider may only use the title Aapproved provider@ when the person or organization has submitted a provider application form to the Board and has been issued a provider number by the Board.

5.2. The following organizations are considered Aapproved@ and do not have to submit an application form or receive a provider number:

5.2.1. The West Virginia Dietetic Association;

5.2.2. Any national, state or district dietetic associations;

5.2.3. The American Medical Association;

5.2.4. The West Virginia Medical Association;

5.2.5. The American Nurses Association;

5.2.6. The West Virginia Nurses Association; and

5.2.5. Accredited schools or colleges.

5.3. The Board shall issue only one (1) provider number to a person or organization. When two (2) or more approved providers co-sponsor a course, the course shall be identified by only one (1) provider number and that provider shall assume responsibility for record keeping, advertising, issuance of certificates and instructor qualifications.

5.4. Except for those approved providers listed under Section 5.2 of this rule, all approved providers shall keep the following records for a period of four (4) years in one identified location:

5.4.1. Course outlines of each approved course given;

5.4.2. A record of the time and places of each approved course given;

5.4.3. Course instructor curriculum vitae or resumes;

5.4.4. The attendance record for each approved course which shows the name, signature and license number of licensed dietitians taking the course and a record of any certificates issued to them; and

5.4.5. Participant evaluation forms for each approved course given.

5.5. Approved providers shall issue, within sixty (60) days of the conclusion of an approved course, to each participant who has completed the course a certificate of completion which contains the following information:

5.5.1. The provider's name and, if applicable, number;

5.5.2. The course title;

5.5.3. The participant's name and, if applicable, his or her dietitian license number;

5.5.4. The date and location of the course; and

5.5.5. The number of continuing professional education hours completed.

5.6. With the exception of those approved providers listed under Section 5.2 of this rule, an approved provider shall notify the Board within thirty (30) days of any changes in its organizational structure or the person responsible for the provider's continuing professional education course, including name, address, or telephone number changes.

5.7. Provider approval is non-transferable.

5.8. The Board may audit during reasonable business hours records, courses, instructors and related activities of an approved provider.

W. Va. Code R. § 31-5-5