W. Va. Code R. § 141-31-5-4

Current through Register Vol. XLI, No. 45, November 8, 2024

Section 141-31-5-4 - FREQUENCY OF OPMS COUNSELING

a. Commanders and/or rating officers are required to establish a minimum of three (3) counseling period during each annual rating period of the individual officer under the revised OER system. Such periods will be conducted according to the general guidelines established in paragraph 5-3a above.

b. Each individual officer should have the privilege of keeping the rater and commander informed of his ideas regarding his utilization and development, and he should be encouraged to ask for a special counseling session when deemed necessary.

c. All counseling sessions should be personal and purposeful in nature, since they have a tendency to lose their value when conducted in a strict or formal atmosphere.

d. The following is an outline which this office suggests be utilized by the rating officer and/or commander for the required three counseling periods during each annual rating period of each individual officer within each command:

OUTLINE FOR THE CONDUCT OF PERFORMANCE COUNSELING PERIODS:

Officer Being Counseled: Rank______Name_____________________SSN ____________

Unit Assignment of Counseled Officer_________________________________________

Counseling (OER Period) : Beginning Date__________________Ending Date_________

Total time of assignment to present duty position: (Months)____________________

___________________________________________

COUNSELING PERIOD NUMBER 1

Date Conducted___________________________Counseling (Rating) Officer_____________

1. Explanation of duties included in job description.

2. Specific duties not included in job description.

3. Unit mission and specific goals set for the rating period.

4. Priorities established for the officer during the rating period.

_________________ _________________

Signature of Rater Officer Signature of Rating Officer

___________________________________________

COUNSELING PERIOD NUMBER 2

Date Conducted_________________________Counseling (Rating) Officer_____________

1. Suggested revisions of Job Description of officer being counseled.

2. Suggested changes to specific duties originally outlined.

3. Up-date or revision of original performance objectives.

4. Discussion of strong points of duty performance.

5. Discussion of weak points of duty performance.

_________________ _________________

Signature of Rated Officer Signature of Rating Officer

___________________________________________

COUNSELING PERIOD NUMBER 3

Date Conducted_________________________Counseling (Rating) Officer_______________

1. Job performance of officer during rating period.

2. Suggested improvements to be made in overall duty performance.

3. Discussion of noted improvements during period.

4. Discussion of deficiencies (Weak points) noted during period.

_________________ _________________

Signature of Rated Officer Signature of Rating Officer

This form will be reproduced at unit level and one copy forwarded to OPMS after each counseling session.

W. Va. Code R. § 141-31-5-4