W. Va. Code R. § 141-31-5-3

Current through Register Vol. XLI, No. 45, November 8, 2024

Section 141-31-5-3 - CONSIDERATIONS FOR OFFICER CAREER COUNSELING

a. Counseling serves as a vehicle for communication between the rater and the rated officer when involved in OER's as to the establishment of definitions and boundaries of the rated officer's performance of assigned duties. It is through this process that the rated officer is made aware of the specific nature of his job assignment and influences the decisions as to what should be accomplished. For the rater, it is the process through which he gives directions to subordinates, systematic plans for the accomplishment of the mission, and gains valuable information concerning the rated officer in his relationship with the organization to which he is assigned. The essence of the process is:

(1) Before the fact discussion between the rater and the rated officer of expected performance and the establishment of a specific duty description and setting of performance objectives.

(2) Continued communication during the rating period between the rating and rated officer in order to up-date and revise the duty description and continued performance objectives.

(3) After the fact agreement as to what occurred during the rating period, or period of observance if not being rated for OER purposes.

b. Commanders and/or rating officers should prepare a written outline prior to the beginning of counseling sessions which lists major points to be discussed during each period of counseling. Additional items may then be added to the outline as they might develop during the counseling period with the rated officer. If properly prepared and maintained, this record will provide valuable data for preparation of the individual officers OER and also for a relating to later counseling sessions with the rated officer (See paragraph 5-4d below for an example outline for counseling sessions).

c. Current plans include future revision of the Officer Evaluation Reporting System (DA Form 76) which will have definite requirements for the conduct and recording of periodic career counseling sessions between the rater and rated officers involved in each OER rendered.

d. During counseling and later when preparing the OER on the individual officer, the rater and/or commander should not consider organizational efficiency as the sole basis for determining and measuring the rated officer's manner of performance potential. While organizational effectiveness must be considered in the evaluation process, due consideration must also be given to the influence actually exerted by the rated officer, circumstances that are beyond his immediate control, and results which might reasonably have been expected of the rated officer considering the resources, and time available.

W. Va. Code R. § 141-31-5-3