W. Va. Code R. § 126-85-63

Current through Register Vol. XLI, No. 49, December 6, 2024

Section 126-85-63 - Verification Procedures

63.1. To provide a uniform method for obtaining information for verification, forms are to be sent to the household. The suggested letter should be duplicated on each school's letterhead. The letter is to be accompanied by the parent information form, Proof of Income.

63.2. Procedures for developing a consistency check for verification will provide a uniform method for verifying information on free/reduced meal applications.

63.3. Notations should be made on all applications reviewed indicating date and findings.

63.4. Following the consistency check, if there is a difference between documentation and application, the household must be informed of the findings. This must be accompanied by a new free/reduced price meal application. When the new application has been approved the household shall be promptly notified. Increases in benefit levels must be made no later than three (3) operating days from the final decision.

63.5. When the new application has been denied or a reduction in benefits has occurred the household shall be notified within ten working days. An appeal can be initiated at this time.

63.6. During the ten day period and continuing through the appeal process the student's status remains the same. If no response has been received within the ten days the household must be notified of a loss of benefits.

63.7. When the verification procedure has been completed, a School Summary Report shall be sent to the SFA and a copy filed at the school.

63.8. The SFA shall compile all School Summary Sheets and send a copy of Sponsor's Summary Report to WVDE.

W. Va. Code R. § 126-85-63