W. Va. Code R. § 126-85-58

Current through Register Vol. XLI, No. 49, December 6, 2024

Section 126-85-58 - Daily Meal Count (Point of Service Count)

58.1. During the period of school breakfast and/or school lunch service, schools are required to follow a system for counting, recording and reporting the number of meals served adults and students. The system shall provide an accurate daily record of the actual number of student meals at the point of service that were served free and at the reduced price or fully paid rate. The system shall prevent overt identification of students served free or reduced price meals. Suggested methods of obtaining point of service meal counts may be found in the Policy Statement Any additional methods anticipated must be submitted in detail to WVDE for approval prior to implementation.

58.2. Systems that are accepted include:

58.2.1. computerized point of service;

58.2.2. coded tickets collected on the line, counted by category;

58.2.3. coded tickets that are punched or marked on the line used with a counter to determine number of meals served by category;

58.2.4. coded roster checked at point of service; and

58.2.5. calculator tapes used with other source documents such as coded ticket or student number.

58.3. Systems that are not acceptable include:

58.3.1. tallies (slash marks ////);

58.3.2. memory (categorizing free and reduced meals by remembering student's eligibility);

58.3.3. different color tickets/tokens;

58.3.4. updated morning counts;

58.3.5. tray count; and

58.3.6. deduction (cash received divided by cost per meal, total meals minus free and reduced equal paid, total meals minus paid and reduced equal free).

58.4. Schools must maintain, for a period of one year, source documents to verify number of meals claimed for reimbursement.

58.5. In instances when second meals are served or sold, accurate identification of the student receiving the second meal is required. All second meals must be recorded as nonreimbursable meals. 58.5. In instances when second meals are served or sold, accurate identification of the student receiving the second meal is required. All second meals must be recorded as nonreimbursable meals.

W. Va. Code R. § 126-85-58