Section R33-4-110 - Use of Electronic, Telephone, or Written Quotes(1) "Quote" means a purchasing process that solicits pricing information from several sources(2) "Quotation" means a statement of price, terms of sale, and description of the procurement item offered by a vendor to a procurement unit. A quotation is nonbinding and does not obligate a procurement unit to make a purchase or a vendor to make a sale.(3) "Electronic" quote means a price quotation provided by a vendor through electronic means such as the internet, online sources, email, an interactive web-based market center, or other technology.(4) A procurement unit may use electronic, telephone, or written quotes to obtain pricing and other information for a procurement item within the small purchase or approved vendor threshold limits established by rule provided: (a) quotations are for the same procurement item, including terms of sale, description, and quantity of goods or services;(b) the procurement unit informs the vendor that the quote is for a governmental entity and an inquiry is made as to whether the vendor is willing to provide a price discount to a governmental entity; and(c) the procurement unit maintains a public record that includes: (i) the name of each vendor supplying a quotation; and(ii) the amount of each vendor's quotation.(5) An executive branch procurement unit, subject to this rule:(a) may obtain electronic, telephone, or written quotations for a procurement item costing less than $10,000, unless the procurement official determines a lower amount by policy;(b) shall send a request to obtain quotations for a procurement item costing more than $10,000, unless the procurement official determines a lower amount by policy, to the Division of Purchasing who shall obtain quotations for executive branch procurement units for procurement items costing more than $10,000; and(c) may not obtain quotations for a procurement item available on a state contract unless otherwise specified in the terms of a solicitation or contract or authorized by rule or statute. Utah Admin. Code R33-4-110
Adopted by Utah State Bulletin Number 2015-14, effective 6/23/2015Amended by Utah State Bulletin Number 2016-18, effective 8/22/2016Amended by Utah State Bulletin Number 2017-14, effective 6/21/2017Amended by Utah State Bulletin Number 2021-03, effective 1/22/2021Amended by Utah State Bulletin Number 2022-11, effective 5/23/2022