Section R33-4-109 - Procedures When Two Bids, Quotes, or Statement of Qualifications Cannot Be Obtained(1) The requirement that a procurement unit obtain a minimum of two bids, quotes, or statements of qualifications is waived when only one vendor submits a bid, provides a quote, or submits a statement of qualifications under the following circumstances:(a) a solicitation meeting the public notice requirements of Section 63G-6a-112 results in only one vendor submitting a solicitation response;(b) vendors on a multiple award contract, prequalification, or approved vendor list fail to respond to the procurement unit; or(c) a procurement unit makes a reasonable effort to invite each vendor known to the procurement unit to submit a solicitation response.(i) "Reasonable effort" as used in Subsection (c) means: (A) public notice under Section 63G-6a-112;(B) an electronic or manual search for vendors within the specific industry;(C) contacting industry-specific associations or manufacturers for the names of vendors within that industry; or(D) a determination by the procurement official that a reasonable effort has been made.(2) Before accepting a solicitation response from only one vendor, the procurement official, shall consider:(a) whether pricing is fair and reasonable;(b) canceling the procurement; and(c) a bid security requirement.(3) The procurement official shall maintain records documenting the circumstances and reasons why fewer than two solicitation responses were obtained.Utah Admin. Code R33-4-109
Adopted by Utah State Bulletin Number 2015-14, effective 6/23/2015Amended by Utah State Bulletin Number 2016-18, effective 8/22/2016Amended by Utah State Bulletin Number 2017-14, effective 6/21/2017Amended by Utah State Bulletin Number 2021-03, effective 1/22/2021Amended by Utah State Bulletin Number 2022-11, effective 5/23/2022