Statutes, codes, and regulations
Utah Administrative Code
Administrative ServicesTitle R25 - Finance
Rule R25-7 - Travel Related Reimbursements for State Travelers
Section R25-7-7 - Requirements for Requesting Reimbursement

Utah Admin. Code 25-7-7

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Current through Bulletin 2024-18, September 15, 2024
Section R25-7-7 - Requirements for Requesting Reimbursement
(1) To be reimbursed according to the rates in this rule, a traveler must comply with this rule.
(a) If a traveler does not comply and does not have an approved exception, the executive director or designee shall be notified.
(b) The executive director or designee shall take appropriate corrective action and decide whether the traveler is reimbursed for the expense.
(c) If the executive director or designee approves reimbursement, the approval shall be included with the sufficient documentation needed for the expense as explained in Subsection R25-7-7(3)(c).
(2) Reimbursement for state travel shall be approved by the traveler's division director or the agency equivalent of a division director.
(3)
(a) A traveler shall use the state's travel system to request reimbursement.
(b) If a traveler cannot use the state's travel system, the traveler shall use the FI 51 reimbursement request form or an alternative process that includes the same information required by the form. If the reimbursement request is for mileage only, the traveler shall use the FI 40 mileage reimbursement request form or an alternative process that includes the same information required by the form.
(c) A reimbursement request shall include sufficient documentation for each travel expense, except for expenses for which there is a flat allowance amount.

Utah Admin. Code R25-7-7

Amended by Utah State Bulletin Number 2015-10, effective 4/21/2015
Amended by Utah State Bulletin Number 2016-18, effective 8/22/2016
Amended by Utah State Bulletin Number 2017-7, effective 3/10/2017
Amended by Utah State Bulletin Number 2017-17, effective 8/7/2017
Amended by Utah State Bulletin Number 2018-14, effective 6/21/2018
Amended by Utah State Bulletin Number 2019-14, effective 7/1/2019
Amended by Utah State Bulletin Number 2020-06, effective 3/10/2020
Adopted by Utah State Bulletin Number 2020-18, effective 9/7/2020
Amended by Utah State Bulletin Number 2022-21, effective 10/18/2022
Amended by Utah State Bulletin Number 2023-04, effective 2/7/2023
Amended by Utah State Bulletin Number 2023-17, effective 8/22/2023
Adopted by Utah State Bulletin Number 2024-18, effective 9/3/2024