Section R25-7-6 - Requirements for Requesting to Travel(1)(a) State business travel, whether reimbursed or not, must be approved by the appropriate authority before a traveler departs.(b) This includes non-employees when the agency pays for the travel expenses.(c) In-state travel must be approved by the traveler's supervisor.(d) Out-of-state travel must be approved by the traveler's executive director.(e) International travel must be approved by the traveler's executive director and the governor's chief of staff.(2)(a) A traveler shall use the state's travel system to request approval to travel if:(i) traveling outside Utah; or(ii) requesting a cash advance.(b) If a traveler leaves for an unexpected, urgent out-of-state trip without using the state's travel system to get approval, the agency's executive director or designee may approve the trip after the traveler departs. The traveler shall explain in writing why the trip was urgent.(c) If a traveler cannot use the state's travel system, the traveler shall use the FI 5 travel request form or an alternative process that includes the same information required by the form.(d) A traveler shall include each expected travel expense when requesting approval to travel. Estimates for expenses shall be reasonable and reflect realistic costs.(3) A traveler is not required to use the state's travel system to request approval for in-state travel, but in-state travel must still be approved by the traveler's supervisor.Amended by Utah State Bulletin Number 2015-10, effective 4/21/2015Amended by Utah State Bulletin Number 2015-14, effective 6/22/2015Amended by Utah State Bulletin Number 2016-2, effective 12/22/2015Amended by Utah State Bulletin Number 2016-18, effective 8/22/2016Amended by Utah State Bulletin Number 2017-7, effective 3/10/2017Amended by Utah State Bulletin Number 2017-17, effective 8/7/2017Amended by Utah State Bulletin Number 2018-14, effective 6/21/2018Amended by Utah State Bulletin Number 2019-14, effective 7/1/2019Amended by Utah State Bulletin Number 2020-06, effective 3/10/2020Adopted by Utah State Bulletin Number 2020-18, effective 9/7/2020Amended by Utah State Bulletin Number 2022-21, effective 10/18/2022Amended by Utah State Bulletin Number 2023-04, effective 2/7/2023Amended by Utah State Bulletin Number 2023-17, effective 8/22/2023Adopted by Utah State Bulletin Number 2024-18, effective 9/3/2024