Section 1700-02-01-.02 - REPORTS(1) Holders shall submit to the Treasurer Reports required by T.C.A. § 66-29-123 and any voluntary reports under T.C.A. § 66-29-138 electronically through the Unclaimed Property Division's online portal in the format prescribed on the portal. Property that is not timely reported and remitted by a Holder on the first reporting date after the Property is presumed abandoned shall be reported upon discovery of the omission. A Report will be deemed not timely received and filed under the Act if: (a) It is submitted after the required filing date;(b) Payment is made after the required filing date;(c) It is submitted in a form other than the form authorized by these rules; or(d) It is incomplete or otherwise does not meet the requirements of the Act.(2) Negative Reports. Any Person which in any year does not hold Property subject to the Act may file a signed statement to that effect using the Unclaimed Property Division's electronic portal.(3) Cashier's Checks. For purposes of the Act, the owner of a cashier's check shall be deemed to be the Person who is in possession of the instrument, provided such Person is either the purchaser or the payee of the check. Any Report that includes a cashier's check shall include the name and address, if known, of both the payee and the purchaser of the check.(4) Safe Deposit Boxes. Any Holder who removes contents from a safe deposit box, vault or other safe deposit receptacle in accordance with the procedures set forth in T.C.A. § 45-2-907(b), shall provide an initial report to the Treasurer electronically using the Unclaimed Property Division's electronic portal but shall not deliver any Property to the Treasurer at that time. After the Holder has complied with the requirements of T.C.A. § 45-2-907(d), including holding the Property for one (1) year, the Holder shall file a final report with the Unclaimed Property Division in the form prescribed by the Treasurer; and deliver any proceeds and remaining Property to the Treasurer, including any savings bonds and military medals. The information required to be in the initial and final reports pursuant to this rule shall include: (a) A listing of the full names of the respective lessees in alphabetical order, according to their surnames;(b) The relationship between the lessees, if known to the lessor;(c) The name and address of any other Person who, according to the lessor's records, may have an interest in the box's contents;(d) The lessee's Social Security number, if known to the lessor;(e) The identifying number used by the lessor for the safe deposit box;(f) The date the box was opened and inventoried; and(g) A brief description of the Property.Tenn. Comp. R. & Regs. 1700-02-01-.02
Original rule filed October 26, 1978; effective January 29, 1979. Repeal filed September 4, 1996; effective January 28, 1997. Repeal and new rule filed December 4, 2018; effective 3/4/2019.Authority: T.C.A. §§ 45-2-907, 64-2913, 66-29-104, 66-29-123, 66-29-124, 66-29-125(b), 66-29-134, 66-29-138, 66-29-152(a), and 66-29-157.