Section 290-RICR-30-00-6.4 - Procedure for Requesting Public RecordsA. A request for inspection or copying of public records must reasonably describe the records sought in a way that will permit their identification and location by Department personnel. It is suggested that a request be submitted through one (1) of the following means:1. Electronically through the Access to Public Records Page of the State of Rhode Island's Transparency Portal2. Mailed to: Office of Legal Counsel, Department of Transportation, 2 Capitol Hill - Room 218, Providence, Rhode Island 029033. Emailed to: apra@dot.ri.gov4. Faxed to: (401) 222-4226B. If the description of records sought in the request is not sufficient to allow the Department to identify and locate the requested records, the Department will notify the requester that additional information is needed.C. A requestor can choose the format in which to receive records provided that the Department can provide them.D. A requestor is not required to offer personally identifiable information nor an explanation for a request.E. The Department will make every reasonable effort to honor the request within ten (10) business days of receipt by providing the Records.F. Nothing herein shall be construed as requiring the Department to reorganize, consolidate, or compile data not otherwise maintained by the Department in the form requested.G. If the record is not made available for inspection, the requestor will be notified of the reason(s) for denial within ten (10) business days of such request.H. If the Department needs additional time to retrieve documents, the Department must explain in writing why more time is needed. In such cases, the Department may have up to an additional twenty (20) business days to comply with the request if it can demonstrate that: 1. The request is voluminous in nature or,2. The number of requests for records pending or,3. The difficulty in searching for and retrieving or copying the requested records, is such that additional time is necessary to avoid imposing an undue burden on the public body.I. Individuals or entities making a request for Records, are encouraged to visit the RIDOT website to check whether the requested Records are available online.J. It is highly recommended, but not required to use RIDOT's standard request form posted on our website.290 R.I. Code R. 290-RICR-30-00-6.4