Section 220-RICR-20-00-2.5 - DefinitionsA. For the purposes of this Part, the following words shall have the following meanings: 1. "First come, first served" means a grant or subaward program subject to § 2.6.3 of this Part below in which eligible applications are awarded funds in the order in which completed applications were received, in accordance with program terms and conditions, until the earlier of:a. 100% of available funds are awarded; orb. the end date of the application period.2. "Funding opportunity" or "Solicitation" means the public-facing notification of available subaward funding, sometimes referred to as a notice of funding availability/opportunity.3. "Grant management office" or "GMO" is a division within the Department of Administration responsible for oversight and technical assistance related to Federal funds received by the State.4. "Grant management system" or "GMS" means the cloud-based, enterprise-wide system for the management of all Federal financial assistance coming to the State of Rhode Island.5. "Grant-making activity" means any activity undertaken by a State agency to develop grant programs and materials, solicit and review applications, determine subrecipients, evaluate subrecipient risk, issue and manage subawards, monitor subrecipients, and all related financial management, reporting, compliance, and evaluation tasks.6. "Pass-through entity" means a non-Federal entity (such as a State agency) that provides a subaward to a subrecipient to carry out part of a Federal program.7. "Reviewer" means a person selected by the State agency to evaluate application materials for completeness, eligibility, and/or competitiveness. Reviewers may be State employees or other qualified individuals.8. "System for award management" or "SAM" as defined in 2 C.F.R. Part 25 Appendix A(I)(C)(1) (2022) means the Federal repository into which a [sub]recipient must provide information required for the conduct of business as a recipient.9. "State agency" means any Rhode Island State governmental unit that is part of the single legal entity that is the State of Rhode Island. Quasi-State agencies and public colleges are separate legal entities, not covered by this Part.10. "Subaward" as defined in 2 C.F.R. § 200.1 (2022) means an award provided by a pass-through entity to a subrecipient for the subrecipient to carry out part of a Federal award received by the pass-through entity. It does not include payments to a contractor or payments to an individual that is a beneficiary of a Federal program.11. "Subaward agreement" shall have the same meaning as "Grant agreement", as defined in 2 C.F.R. § 200.1 (2022). A Subaward Agreement may be funded in whole or in part with Federal funds transferred via a State agency acting as a pass-through entity, or non-Federal funds designated as match for Federal award(s).12. "Subrecipient" as defined in 2 C.F.R. § 200.1 (2022) means an entity, usually but not limited to non-Federal entities, that receives a subaward from a pass-through entity (in this context, a State agency) to carry out part of a Federal award; but does not include an individual that is a beneficiary of such award. A Subrecipient may also be a recipient of other Federal awards directly from a Federal awarding agency.13. "Unique entity identifier" or "UEI" is a twelve (12) character alphanumeric code assigned by SAM required for entities receiving Federal funds directly from a Federal agency or from a pass-through entity. A UEI is mandatory for all entities receiving a subaward from the State of Rhode Island, unless an exemption has been made in writing by the federal awarding agency in accordance with 2 CFR 25.110 (2022).220 R.I. Code R. 220-RICR-20-00-2.5
Adopted effective 3/15/2023
Amended effective 4/23/2024
Amended effective 7/15/2024