Or. Admin. Code § 741-060-0079

Current through Register Vol. 63, No. 10, October 1, 2024

Section 741-060-0079 - Recording and Notification Requirements

(1) Event Recording and Notification to SSOA:

(a) Event means an accident, incident or occurrence, as defined in OAR 741-060-0020, and further defined in OAR 741-060-0020(1), for accident; (17) for incident; and (23), for occurrence.

(b) Each RTA must notify the NTD for many events, including all accidents. In doing so, the RTA must include its internal tracking number (such as an ACID or IMMS number) when describing the event to NTD.

(2) Each RTA shall notify the SSOA not more than 2 hours after any of the following events take place:

(a) Any accident as defined in section 741-060-0020(1);

(b) Any incident or occurrence requiring the 2 hour notification as outlined in the SSOA Program Standard notification matrix.

(c) Each RTA that shares track with a general railroad system, and is subject to Federal Railroad Administration reporting requirements, shall notify the SSOA and FTA of any accident that they are required to report to the Federal Railroad Administration.

(d) Notification of an accident required under this section must be made by electronic mail to sso@odot.state.or.us, and, at a minimum, must contain the following information:

(A) Name of reporting agency;

(B) Reporting agency's internal control number assigned to the accident, if any;

(C) Date and time of the report;

(D) Date and time of the accident;

(E) Specific location of the accident and a brief description of the accident;

(F) Employee identification number of employee(s) involved in the accident.

(e) Within 72 hours of a reported accident, the RTA shall submit to the SSOA a status update of the accident that, at a minimum, contains the following information:

(A) Hours of Service records for involved employee(s) covering a period of no less than the 72 hours prior to the accident;

(B) The number of serious injuries or fatalities resulting from the accident;

(C) Causal and contributing factors if determined or suspected; if not yet available, an update on the status of the ongoing investigation; and

(D) Any additional information obtained or determined, including, but not limited to, employee and supervisor reports, applicable train orders, special instructions, records, operating conditions, and a description of equipment involved based on information available at that time.

(3) Incident recording and reporting to SSOA

(a) The RTA shall report information of any incident to the SSOA in the RTA monthly report, except for those requiring notification not more than 2 hours after the incident, as described in the Program Standard Notification Matrix.

(b) The RTA shall categorize incidents by incident type using the definition of incident as defined in 741-060-0020(17).

(c) The RTA shall record the following information regarding each incident:

(A) Date;

(B) Time;

(C) Employee number;

(D) Location;

(E) Brief description of the incident;

(F) Agency's internal control number assigned to the incident;

(G) Causal or contributing factors determined by the RTA.

(d) The RTA shall collect and make available to the SSOA upon request all additional records regarding the incident including, but not limited to, employee and supervisor reports, investigatory reports, applicable train orders, special instructions, and description of equipment involved.

(e) The SSOA may require the RTA to perform a hazard analysis utilizing safety risk management activities to determine if any incident requires additional review, study or mitigation. If the RTA or SSOA determines an incident is -unacceptable' or -undesirable' using a hazard risk index, more timely reporting may be required.

(f) The RTA will be advised by the SSOA of a change in reporting or notification requirements and a change in frequency of reporting 60 days prior to expected implementation of the change at the RTA.

(4) Occurrence recording and reporting to SSOA

(a) The RTA shall report information of any occurrence to the SSOA in the RTA's monthly report, except for those requiring notification not more than 2 hours after the occurrence, as described in the Program Standard Notification Matrix.

(b) The RTA shall categorize occurrences by occurrence type using the definition of occurrence in 741-060-0020(23).

(c) The RTA shall record the following information regarding each occurrence:

(A) Date;

(B) Time;

(C) Employee number;

(D) Location;

(E) Brief description of the occurrence;

(F) Agency's internal control number assigned to the occurrence;

(G) Causal or contributing factors determined by the RTA.

(d) The RTA shall collect and make available to SSOA upon request all additional records regarding the occurrence including, but not limited to, employee and supervisor reports, investigatory reports, applicable train orders, special instructions, and description of equipment involved.

(e) The SSOA may require the RTA to perform a hazard analysis utilizing safety risk management activities to determine if any occurrence requires additional review, study or mitigation. If the RTA or SSOA determines an occurrence is -unacceptable' or -undesirable' using a hazard risk index, more timely reporting may be required.

(f) The RTA will be advised by the SSOA of a change in a reporting requirements and a change in frequency of reporting 60 days prior to expected implementation of the change at the RTA.

Or. Admin. Code § 741-060-0079

RD 1-2021, adopt filed 07/19/2021, effective 7/19/2021

Statutory/Other Authority: ORS 184.619, 192.502, 823.011, 824.045, 824.990, 49 CFR 670, 49 CFR 671, 49 CFR 672, 49 CFR 673, 49 CFR 674 & 49 USC 5329

Statutes/Other Implemented: ORS 183.745 & 824.045