Okla. Admin. Code § 725:30-22-2

Current through Vol. 41, No. 19, June 17, 2024

Section 725:30-22-2 - RFP process

The Department shall competitively bid a property or facilities for a concession lease as follows:

(1) A bid package shall be prepared by the Department which shall include the following:

(A) Instructions, which include all deadlines;

(B) The process and method of bid evaluation;

(C) Explanation of the reasons for automatic bid disqualification;

(D) An RFP form, which must be fully completed;

(E) A financial statement;

(F) Section(s) describing operation and management;

(G) General terms applicable to the RFP;

(H) Section(s) listing the bidder's experience and background; and

(I) Other sections deemed necessary by the Department.

(2) RFP shall be posted on the Department website for not less that fifteen days and shall contain all of the necessary information, as determined by the Department.

(3) Interested parties may request a bid package by either emailing ospconcessions@travelok.com or by downloading it from the Department website.

(4) Fully executed bid packages shall be received in accordance with the instructions and format required in the RFP.

(5) Bid packages shall be opened and reviewed at the time of the Bid Opening. Bids shall not be opened prior to Bid Opening.

(6) The Department reserves the right to reject all or part of all bids within thirty (30) calendar days from the Bid Opening. Such notice of rejection, stating the reasons for rejection, shall be provided in writing within ten (10) calendar days of the rejection to all parties who submitted a Bid.

(7) The following are reasons for rejection, but the Department is not limited solely to these reasons:

(A) The bid was not submitted in accordance with the deadline set forth in the RFP.

(B) The information or signatures requested in the RFP was not complete or fully executed.

(C) The bid included inaccurate, false or inauthentic information or documentation.

(D) The Department has withdrawn the RFP.

(E) Unfavorable results of criminal background check.

(F) Agricultural leases may, at the Department's discretion, be exempt from the requirements set forth in this subsection.

Okla. Admin. Code § 725:30-22-2

Added at 10 Ok Reg 3235, eff 6-25-93; Amended at 20 Ok Reg 1360, eff 5-27-03; Amended at 27 Ok Reg 2586, eff 7-25-10

Amended by Oklahoma Register, Volume 37, Issue 24, September 1, 2020, eff. 9/11/2020

Amended by Oklahoma Register, Volume 39, Issue 24, September 1, 2022, eff. 9/11/2021