Okla. Admin. Code § 260:60-3-3

Current through Vol. 42, No. 4, November 1, 2024

Section 260:60-3-3 - Use of public areas

(a)Reservation requests. All events, exhibits and art exhibits to be in the public areas of the Capitol or plazas, whether for a public or private purpose, require prior written approval of the Office.

(1) A sponsor shall submit an application for a reservation to the Office at least ten (10) working days but no more than one (1) year prior to the beginning date of the proposed event or exhibit. The application must be submitted during the Office's business hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, excluding state holidays.

(2) The application shall specify the desired date, time period, public use area, a description of the event or exhibit. The Office may request additional information as determined necessary to facilitate the reservation.

(3) The Office may impose conditions and time limitations pursuant to the rules of this subchapter and state law.

(4) If the Office denies a request for a reservation, the Office will issue written notice to the requesting sponsor indicating the reasons for denial. Reservation requests which indicate that the sponsor may allow or encourage conduct that is violent, threatening, abusive, obscene, or that jeopardizes the safety of self or others shall not be approved by the Office.

(5) Exhibits and art exhibits shall not exceed a period of ten (10) days and require a state official sponsor.

(6) All events in the second floor rotunda and fourth floor rotunda require a state official sponsor.

(7) No events or exhibits will be scheduled in the Ground floor rotunda, Ground floor dining room, and first floor rotunda.

(8) Events and exhibits shall not:

(A) obstruct entrances or exits;

(B) interrupt traffic flow throughout the building;

(C) obstruct public corridors;

(D) obstruct the view or access to fire-fighting equipment or fire alarm pull stations;

(E) obstruct stairways or elevators; or

(F) obstruct access to restrooms.

(b)Prioritization of reservations. Except as otherwise provided, the Office shall issue approved reservations on a first-come, first-served basis and may limit the number of reservations in the public areas or plazas.

(c)Reservation limitations. Reservations authorize events only in the public areas or plazas specified in the approved application.

(d)Reservation Fee. In addition to any fees for equipment usage outlined in 260:60-3-5, the reservation fee schedule below applies (not applicable for After Hours Events)and all fees will be invoiced by the Office upon approval of the reservation:

(1) $75.00 for the second floor rotunda;

(2) $150.00 for the fourth floor rotunda.

(e)Cancellation Policy. Approved reservations may be cancelled by notifying the Office in writing. Reservation fees and fees for equipment usage will be refunded only if the event or exhibit is cancelled at least 10 business days prior to the scheduled event or exhibit.

Okla. Admin. Code § 260:60-3-3

Adopted by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014

Amended by Oklahoma Register, Volume 40, Issue 24, September 1, 2023, eff. 9/11/2023