Okla. Admin. Code § 252:517-19-1

Current through Vol. 41, No. 19, June 17, 2024

Section 252:517-19-1 - Recordkeeping requirements

(a)Applicability. Each owner or operator of a CCR unit subject to the requirements of this Chapter must maintain files of all information required by this Section in a written operating record at their facility.

(b)Records retention. Unless specified otherwise, each file must be retained for at least five years following the date of each occurrence, measurement, maintenance, corrective action, report, record, or study.

(c)Recordkeeping methods. An owner or operator of more than one CCR unit subject to the provisions of this Chapter may comply with the requirements of this Section in one recordkeeping system provided the system identifies each file by the name of each CCR unit. The files may be maintained on microfilm, on a computer, on computer disks, on a storage system accessible by a computer, on magnetic tape disks, or on microfiche.

(d)DEQ submittal. The owner or operator of a CCR unit must submit to the DEQ any demonstration or documentation required by this Chapter, if requested, when such information is not otherwise available on the owner or operator's publicly accessible Internet site.

(e)Location restrictions. The owner or operator of a CCR unit subject to this Chapter must place the demonstrations documenting whether or not the CCR unit is in compliance with the requirements under OAC 252:517-5-1(a), OAC 252:517-5-2(a), OAC 252:517-5-3(a), OAC 252:517-5-4(a), and OAC 252:517-5-5(a), as it becomes available, in the facility's operating record.

(f)Design criteria. The owner or operator of a CCR unit subject to this Chapter must place the following information, as it becomes available, in the facility's operating record:

(1) The design and construction certifications as required by OAC 252:517-11-1(e) and (f).

(2) The documentation of liner type as required by OAC 252:517-11-2(a).

(3) The design and construction certifications as required by OAC 252:517-11-3(c) and (d).

(4) Documentation prepared by the owner or operator stating that the permanent identification marker was installed as required by OAC 252:517-11-4(a)(1) and OAC 252:517-11-5(a)(1).

(5) The initial and periodic hazard potential classification assessments as required by OAC 252:517-11-4(a)(2) and OAC 252:517-11-5(a)(2).

(6) The emergency action plan (EAP), and any amendment of the EAP, as required by OAC 252:517-11-4(a)(3) and OAC 252:517-11-5(a)(3), except that only the most recent EAP must be maintained in the facility's operating record irrespective of the time requirement specified in paragraph (b) of this Section.

(7) Documentation prepared by the owner or operator recording the annual face-to-face meeting or exercise between representatives of the owner or operator of the CCR unit and the local emergency responders as required by OAC 252:517-11-4(a)(3)(A)(v) and OAC 252:517-11-5(a)(3)(A)(v).

(8) Documentation prepared by the owner or operator recording all activations of the emergency action plan as required by OAC 252:517-11-4(a)(3)(F) and OAC 252:517-11-5(a)(3)(F).

(9) The history of construction, and any revisions of it, as required by OAC 252:517-11-4(c), except that these files must be maintained until the CCR unit completes closure of the unit in accordance with OAC 252:517-15-7.

(10) The initial and periodic structural stability assessments as required by OAC 252:517-11-4(d) and OAC 252:517-11-5(d).

(11) Documentation detailing the corrective measures taken to remedy the deficiency or release as required by OAC 252:517-11-4(d)(2) and OAC 252:517-11-5(d)(2).

(12) The initial and periodic safety factor assessments as required by OAC 252:517-11-4(e) and OAC 252:517-11-5(e).

(13) The design and construction plans, and any revisions of it, as required by OAC 252:517-11-5(c), except that these files must be maintained until the CCR unit completes closure of the unit in accordance with OAC 252:517-15-7.

(g)Operating criteria. The owner or operator of a CCR unit subject to this Chapter must place the following information, as it becomes available, in the facility's operating record:

(1) The CCR fugitive dust control plan, and any subsequent amendment of the plan, required by OAC 252:517-13-1(b), except that only the most recent control plan must be maintained in the facility's operating record irrespective of the time requirement specified in paragraph (b) of this Section.

(2) The annual CCR fugitive dust control report required by OAC 252:517-13-1(c).

(3) The initial and periodic run-on and run-off control system plans as required by OAC 252:517-13-2(c).

(4) The initial and periodic inflow design flood control system plan as required by OAC 252:517-13-3(c).

(5) Documentation recording the results of each inspection and instrumentation monitoring by a qualified person as required by OAC 252:517-13-4(a).

(6) The periodic inspection report as required by OAC 252:517-13-4(b)(2).

(7) Documentation detailing the corrective measures taken to remedy the deficiency or release as required by OAC 252:517-13-4(b)(5) and OAC 252:517-13-5(b)(5).

(8) Documentation recording the results of the weekly inspection by a qualified person as required by OAC 252:517-13-5(a).

(9) The periodic inspection report as required by OAC 252:517-13-5(b)(2).

(h)Groundwater monitoring and corrective action. The owner or operator of a CCR unit subject to this Chapter must place the following information, as it becomes available, in the facility's operating record:

(1) The annual groundwater monitoring and corrective action report as required by OAC 252:517-9-1(e).

(2) Documentation of the design, installation, development, and decommissioning of any monitoring wells, piezometers and other measurement, sampling, and analytical devices as required by OAC 252-517-9-2(e)(1).

(3) The groundwater monitoring system certification as required by OAC 252-517-9-2(f).

(4) The selection of a statistical method certification as required by OAC 252:517-9-4(f)(6).

(5) Within 30 days of establishing an assessment monitoring program, the notification as required by OAC 252:517-9-5(e)(3).

(6) The results of Appendices A and B to this Chapter constituent concentrations as required by OAC 252:517-9-6(d)(1).

(7) Within 30 days of returning to a detection monitoring program, the notification as required by OAC 252:517-9-6(e).

(8) Within 30 days of detecting one or more constituents in Appendix B to this Chapter at statistically significant levels above the groundwater protection standard, the notifications as required by OAC 252:517-9-6(g).

(9) Within 30 days of initiating the assessment of corrective measures requirements, the notification as required by OAC 252:517-9-6(g)(5).

(10) The completed assessment of corrective measures as required by OAC 252:517-9-7(d).

(11) Documentation prepared by the owner or operator recording the public meeting for the corrective measures assessment as required by OAC 252:517-9-7(e).

(12) The semiannual report describing the progress in selecting and designing the remedy and the selection of remedy report as required by OAC 252:517-9-8(a), except that the selection of remedy report must be maintained until the remedy has been completed.

(13) Within 30 days of completing the remedy, the notification as required by OAC 252:517-9-9(e).

(i)Closure and post-closure care. The owner or operator of a CCR unit subject to this Chapter must place the following information, as it becomes available, in the facility's operating record:

(1) The notification of intent to initiate closure of the CCR unit as required by OAC 252:517-15-5(c)(1).

(2) The annual progress reports of closure implementation as required by OAC 252:517-15-5(c)(2)(A) and (B).

(3) The notification of closure completion as required by OAC 252:517-15-5(c)(3).

(4) The written closure plan, and any amendment of the plan, as required by OAC 252:517-15-7(b), except that only the most recent closure plan must be maintained in the facility's operating record irrespective of the time requirement specified in paragraph (b) of this Section.

(5) The written demonstration(s), including the certification required by OAC 252:517-15-7(e)(2)(C), for a time extension for initiating closure as required by OAC 252:517-15-7(e)(2)(B).

(6) The written demonstration(s), including the certification required by OAC 252:517-15-7(f)(2)(C), for a time extension for completing closure as required by OAC 252:517-15-7(f)(2)(A).

(7) The notification of intent to close a CCR unit as required by OAC 252:517-15-7(g).

(8) The notification of completion of closure of a CCR unit as required by OAC 252:517-15-7(h).

(9) The notification recording a notation on the deed as required by OAC 252:517-15-7(i).

(10) The notification of intent to comply with the alternative closure requirements as required by OAC 252:517-15-8(d)(1).

(11) The annual progress reports under the alternative closure requirements as required by OAC 252:517-15-8(d)(2).

(12) The written post-closure plan, and any amendment of the plan, as required by OAC 252:517-15-9(d), except that only the most recent closure plan must be maintained in the facility's operating record irrespective of the time requirement specified in paragraph (b) of this Section.

(13) The notification of completion of post-closure care period as required by OAC 252:517-15-9(e).

(14) The notification of intent to comply with the site-specific alternative to initiation of closure due to development of alternative capacity infeasible as required by OAC 252:517-15-8(f)(1)(I)(i).

(15) The approved or denied demonstration for the site-specific alternative to initiation of closure due to development of alternative capacity infeasible as required by OAC 252:517-15-8(f)(1)(I)(ii).

(16) The notification for requesting additional time to the alternative cease receipt of waste deadline as required by OAC 252:517-15-8(f)(1)(I)(iii).

(17) The semi-annual progress reports for the site-specific alternative to initiation of closure due to development of alternative capacity infeasible as required by OAC 252:517-15-8(f)(1)(K).

(18) The notification of intent to comply with the site-specific alternative to initiation of closure due to permanent cessation of a coal-fired boiler(s) by a date certain as required by OAC 252:517-15-8(f)(2)(H).

(19) The approved or denied demonstration for the site-specific alternative to initiation of closure due to permanent cessation of a coal-fired boiler(s) by a date certain as required by OAC 252:517-15-8(f)(2)(I).

(20) The annual progress report for the site-specific alternative to initiation of closure due to permanent cessation of a coal-fired boiler(s) by a date certain as required by OAC 252:517-15-8(f)(2)(J).

(j)Financial assurance. The owner or operator of a CCR unit subject to this Chapter must follow the recordkeeping requirements of Subchapter 17 of this Chapter, as applicable to the facility.

(k)Retrofit criteria. The owner or operator of a CCR unit subject to this Chapter must place the following information, as it becomes available, in the facility's operating record:

(1) The written retrofit plan, and any amendment of the plan, as required by OAC 252:517-15-7(k)(2), except that only the most recent retrofit plan must be maintained in the facility's operating record irrespective of the time requirement specified in paragraph (b) of this Section.

(2) The notification of intent that the retrofit activities will proceed in accordance with the alternative procedures in OAC 252:517-15-8.

(3) The annual progress reports required under the alternative requirements as required by OAC 252:517-15-8.

(4) The written demonstration(s), including the certification in OAC 252:517-15-7(f)(2)(C), for a time extension for completing retrofit activities as required by OAC 252:517-15-7(k)(3).

(5) The notification of intent to initiate retrofit of a CCR unit as required by OAC 252:517-15-7(k)(5).

(6) The notification of completion of retrofit activities as required by OAC 252:517-15-7(k)(6).

Okla. Admin. Code § 252:517-19-1

Adopted by Oklahoma Register, Volume 33, Issue 24, September 1, 2016, eff. 9/15/2016

Amended by Oklahoma Register, Volume 35, Issue 24, September 4, 2018, eff. 9/15/2018

Amended by Oklahoma Register, Volume 38, Issue 24, September 1, 2021, eff. 9/15/2021