Okla. Admin. Code § 230:30-9-3

Current through Vol. 41, No. 19, June 17, 2024

Section 230:30-9-3 - Processing applications for absentee ballots

Applications from all absentee voters, except uniformed services voters and overseas voters, shall be processed according to the following procedures:

(1) Indicate in the "For County Election Board Use" space the date on which the application is received at the County Election Board office.

(2) Enter the application information into MESA. When applications from absentee voters, nursing home voters, physically incapacitated voters, voters charged with the care of physically incapacitated persons, emergency incapacitated voters, and veteran center voters are entered into MESA, the system automatically verifies the applicant's registration. If an applicant is not registered, see 230:30-9-4.Requirements for matching of name, birth date, and identification number established pursuant to 26 O.S. Section 14-105 shall apply to all types of applications for absentee ballots under this Chapter.

(3) If a voter requests absentee ballots for a school district or municipality other than the one to which he or she is assigned, mark the appropriate field on the MESA screen. MESA will generate a notice that tells the voter that he or she is assigned to a different school district or municipality than the one for which ballots were requested and that ballots for the assigned district or municipality will be issued. If a voter is not assigned to a school district, the school district field will be empty. In this situation only, enter the appropriate code for the school district indicated by the voter on the absentee ballot application in the school district field. If a voter does not reside in a municipality, the municipality field will contain the word "None." If, however, a voter's municipal assignment cannot be determined, the municipal field will be blank. In this situation only, enter the code for the municipality indicated by the voter on the absentee ballot application.

(4) If the application must be rejected for any reason, enter the reason for the rejection in the appropriate place on the screen. MESA will produce a Notice of Rejection of Absentee Ballot Application letter for the voter. However, in the event that an Application for In-Person Absentee Ballots has been rejected, it shall not be entered into MESA.

(5) Designate the election or elections for which the voter is requesting ballots in the appropriate place on the screen.

(6) Write the applicant's voter identification number and registration status (active or inactive) on the application form. File the application form in the appropriate absentee voting materials file. If the applicant is a restricted records status voter, file the application in the restricted records status file.

(7) If the application is from an in-person absentee voter and ballots were issued by the Absentee Voting Board, enter the date the application was processed by the Absentee Voting Board in the appropriate space on the screen to give the voter credit for voting. See 230:30-7-12. If the application was rejected, no entry shall be made in MESA. A rejected Application for In-Person Absentee Ballots shall be retained with other rejected applications.

(8) If ballots are available, immediately prepare the appropriate absentee voter packet with the correct ballots for the voter and mail it. See 230:30-9-1 and 230:30-9-2. If the letter "I" appears in the upper-right corner of the absentee mailing label, the voter is either an inactive voter or a voter unassigned to a school district due to insufficient address information. Enclose an Oklahoma Voter Registration Application form and an Absentee Voter Address Information Requested sheet with the absentee voter packet and ballots.

Okla. Admin. Code § 230:30-9-3

Amended at 8 Ok Reg 3635, eff 10-3-91 (emergency); Amended at 9 Ok Reg 2379, eff 7-1-92; Amended at 10 Ok Reg 2731, eff 7-1-93; Amended at 14 Ok Reg 2635, eff 7-1-97; Amended at 15 Ok Reg 2556, eff 7-1-98; Amended at 18 Ok Reg 1871, eff 7-1-01; Amended at 20 Ok Reg 477, eff 1-2-03 (emergency); Amended at 20 Ok Reg 1097, eff 7-1-03; Amended at 21 Ok Reg 550, eff 2-3-04 (emergency); Amended at 22 Ok Reg 1869, eff 7-1-05; Amended at 23 Ok Reg 1285, eff 7-1-06; Amended at 25 Ok Reg 348, eff 11-5-07 (emergency); Amended at 25 Ok Reg 1918, eff 7-1-08; Amended at 27 Ok Reg 598, eff 1-1-10 (emergency); Amended at 27 Ok Reg 1133, eff 6-1-10; Amended at 28 Ok Reg 1154, eff 7-1-11

Amended by Oklahoma Register, Volume 40, Issue 19, July 3, 2023, eff. 8/11/2023