Section 75-03-36-09 - [Effective 4/1/2024] Personnel files1. The child-placing agency shall maintain an individual file for each employee. The file must include:a. Inventory detailing first and last date of employment, reason employment ended, training totals per year, and performance evaluation dates.b. The application for employment, including a record of previous employment.c. Documentation of information obtained from an employee's references, if applicable.d. Verification of any required license or qualification necessary for the position assigned to the employee.e. A job description specifying the employee's role and responsibilities. f. A statement signed by the employee acknowledging the confidentiality policy.g. Annual performance evaluations.h. Orientation and training records.i. Evidence of the employee having read and received a copy of the law and child-placing agency procedures requiring the reporting of suspected child abuse and neglect, North Dakota Century Code chapter 50-25.1, initially upon hire and annually thereafter.j. Results of a fingerprint-based criminal history record check and child abuse and neglect record.2. The child-placing agency shall maintain an individual file for each nonemployee. The file must include:a. Personal identification information.b. Results of fingerprint-based criminal background checks and child abuse or neglect record.c. Description of duties.d. Orientation and training records.e. Evidence of the nonemployee having read and received a copy of the law and facility procedures requiring the reporting of suspected child abuse and neglect, North Dakota Century Code chapter 50-25.1, initially upon placement and annually thereafter.f. A statement signed by the nonemployee acknowledging the confidentiality policy.3. The child-placing agency shall adopt a policy regarding the retention of employee and nonemployee files. N.D. Admin Code 75-03-36-09
Amended by Administrative Rules Supplement 2024-392, April 2024, effective 4/1/2024.General Authority: NDCC 50-11-03, 50-12-05
Law Implemented: NDCC 50-11-05, 50-12-03, 50-12-05