N.Y. Comp. Codes R. & Regs. tit. 14 § 803.3

Current through Register Vol. 46, No. 45, November 2, 2024

Section 803.3 - Records access officer

(a) The records access officer of the office is the Public Information Officer.

(b) All requests for access to office records shall be addressed as follows: Public Information Officer, New York State Office of Alcoholism and Substance Abuse Services, 1450 Western Avenue, Albany, NY 12203-3526.

(c) The records access officer shall have the following responsibilities:

(1) to ensure that a current subject matter list of all office records is maintained and that such list is brought up to date at least twice each year;

(2) to offer assistance to any person requesting access to office records in the identification of the record or records requested;

(3) to search for the records requested, and if unable to locate them, shall:

(i) certify that the office is not the custodian of the record requested; or

(ii) certify that, although the office is the custodian of the record requested, the record cannot be found after a diligent search;

(iii) certify that the requested record is not available because it is beyond the time period of the agency's record retention policy;

(4) to determine, after locating the records, that:

(i) the record is available for public inspection, and make it available for inspection and/or copying; or

(ii) the record is not available for public inspection for any of the reasons set forth in section 87(2) of the Public Officers Law and deny access in accordance with section 803.8 of this Part.

N.Y. Comp. Codes R. & Regs. Tit. 14 § 803.3