N.Y. Comp. Codes R. & Regs. tit. 14 § 583.7

Current through Register Vol. 46, No. 25, June 18, 2024

Section 583.7 - Organization and administration

(a) The pre-admission certification committee shall meet on a regularly scheduled basis and shall hold such additional meetings as may be required.

(b) The pre-admission certification committee may meet in executive session to consider individual applications for admission to residential treatment facilities or other confidential matters as authorized in the Open Meetings Law.

(c) The pre-admission certification committee shall maintain written minutes of all meetings.

(d) The pre-admission certification committee shall prepare a written annual work plan for the 12 months commencing April first. Such work plan shall be subject to the approval of the appropriate regional director of the Office of Mental Health. The plan shall identify specific responsibilities of each member of the pre-admission certification committee; procedures for scheduling, conducting and providing public notice of meetings; procedures for reviewing applications for eligibility determinations and certifications as priority for admission, and procedures for storing and maintaining confidentiality of records.

(e) The pre-admission certification committee shall submit a monthly report to the appropriate regional director of the Office of Mental Health. The report shall, at a minimum, address the number of children referred to the pre-admission certification committee for an eligibility determination; the actions taken with respect to such referrals; the characteristics of the children determined to be eligible; and the availability of residential treatment facility beds in the region.

(f) The work plan and monthly reports shall be made available to the Commissioner of Education, the Commissioner of Social Services, the Director of the Division for Youth, and to local governmental officials in the region, including representatives of mental health, social services and education agencies.

(g) The pre-admission certification committee shall maintain the confidentiality of information pertaining to individual children. Such information shall not be a public record and shall not be released to any person or agency outside the Office of Mental Health and the advisory board except as follows:

(1) pursuant to an order of a court of record;

(2) to the mental health information service;

(3) to attorneys representing the child in proceedings in which the residents' involuntary admission to a residential treatment facility is at issue;

(4) with the consent of the child or of someone legally authorized to act on the child's behalf, to physicians and providers of health, mental health, and social or welfare services involved in caring for, treating, or rehabilitating the child. Such information shall be kept confidential and used solely for the benefit of the child; and

(5) to agencies requiring information to make payments to or on behalf of residents. Such information shall be kept confidential and limited to the information required.

N.Y. Comp. Codes R. & Regs. Tit. 14 § 583.7