Current through Register Vol. 35, No. 11, June 11, 2024
Section 4.51.1.8 - RULES AND PROCEDURES OF THE BOARD OF REGENTSA.Name: The name of the board is the museum of New Mexico board of regents.B.Officers: At its annual meeting, the board shall elect officers consisting of a president, a vice president, and a secretary, who shall serve one-year terms or until the board elects successors.(1) The president shall preside at all meetings of the board and shall perform all duties and exercise all powers usually pertaining to the office of president, including the appointment of committees and the delegation of authority to specific offices or board members.(2) The vice president shall, in the absence or incapacity of the president, exercise all the powers and duties of the president.(3) The secretary shall, in the absence or incapacity of the president and vice president, exercise all the powers and duties of the president. The secretary shall also work with the executive assistant to ensure that the board's actions and documents are properly maintained, recorded, and retained. In particular, the secretary shall ensure that the executive assistant records the board's meeting minutes and obtains proper signatures on legal documents. The secretary shall write a memo when all documents are received, certifying that the meeting file is complete.C. Meetings:(1) All meetings of a quorum of the members of the board shall be public meetings in accordance with the provisions of the Open Meetings Act (Sections 10-15-1 to 10-15-4 NMSA 1978).(2) Annual meeting: The midsummer meeting is the board's annual meeting.(3) Regular meetings: Regular meetings shall be scheduled not less than once every two months.(4) Special meetings: The president may call special meeting at any time for a stated purpose; the president shall call a special meetings if requested by any five board members.(5) Quorum: A quorum of the board shall consist of five members.(6) Agenda: Any member of the board may request inclusion of an item of business on the agenda in accordance with the Open Meetings Act constraints, or a member may introduce such items at the time of meeting in the appropriate order of business for discussion purposes only. Persons, not members of the board, desiring to be heard by the board may be placed on the agenda by notifying the executive assistant two weeks in advance of regular meeting; if this is not done, a majority vote of the members present will be required for the matter to be heard.(7) Voting: All members of the board, including the presiding officer, shall have one vote. Proxy votes shall not be permitted. The majority vote of members present shall prevail.MD 75-1, Recompiled 10/31/01, Adopted by New Mexico Register, Volume XXVIII, Issue 23, December 12, 2017, eff. 12/12/2017