Section 239.742 - Storage of records in space or facility other than records center or office space owned by state agency1. Any records stored by a state agency in a space or facility other than the records center or an office space owned by the state agency must be stored under the conditions specified in subsections 2 and 3.2. The space or facility must: (a) Have storage areas that meet all applicable building, fire and safety codes;(b) Be clear of dust, dirt, insects, birds, mold, mildew, rodents or other environmental hazards to records;(c) Be constructed and maintained to minimize the risk of damage to records from floods, fires, earthquakes, winds and other natural disasters or dangers;(d) Have insulation and wrapping around any pipes used to carry water;(e) Have a security system that is connected to a central station for fire and intrusion monitoring which monitors the space or facility 24 hours per day;(f) Have a fire suppression system that is monitored 24 hours per day and uses cross-zone detection;(g) Prohibit the storage of combustible materials, food or industrial supplies within the space or facility; and(h) Prohibit smoking or the use of any open flame within the space or facility.3. The temperature in the area of the space or facility that is used to store records that are kept on paper or microfilm must be between 65 degrees Fahrenheit and 75 degrees Fahrenheit.4. Only authorized personnel of a state agency that stores records in a space or facility other than the records center or an office space owned by the state agency may have access to the area of the space or facility where the records are stored.5. A state agency that stores records at a space or facility other than the records center or an office space owned by the state agency shall establish and maintain: (a) A list of all the records stored at the space or facility;(b) Procedures for authorized personnel to access any records stored at the space or facility; and(c) Procedures for ensuring that the records stored at the space or facility are disposed of only in accordance with the schedule.Nev. Admin. Code § 239.742
Added to NAC by Library & Archives Admin'r by R118-12, eff. 10/24/2014