32 Miss. Code. R. 10-2-2.3

Current through December 10, 2024

Section 32-10-2-2.3 - Required Documentation

To the degree applicable, each service record will contain the following documentation¹³ :

1. If an applicant has been determined to be an eligible individual, documentation supporting that determination. ¹⁴

2. If an applicant or eligible individual receiving services under an IPE has been determined to be ineligible, documentation supporting that determination. ¹⁵

3. Documentation that describes the justification for closing an applicant's or eligible individual's record of services if that closure is based on reasons other than ineligibility. ¹⁶

4. If an individual has been determined to be an individual with a significant disability or an individual with a most significant disability, documentation supporting that determination.

5. If an individual with a significant disability requires an exploration of abilities, capabilities, and capacity to perform in realistic work situations through the use of trial work experiences to determine whether the individual is an eligible individual, documentation supporting the need for, and the plan relating to, that exploration and documentation regarding the periodic assessments carried out during the trial work experiences. ¹⁷

6. The IPE and any amendments to the IPE. ¹⁸

7. Documentation describing the extent to which the applicant or eligible individual exercised informed choice regarding the provision of assessment services and the extent to which the eligible individual exercised informed choice in the development of the IPE with respect to the selection of the specific employment outcome, the specific VR services needed to achieve the employment outcome, the entity to provide the services, the employment setting, the settings in which the services will be provided, and the methods to procure the services.

8. In the event that an individual's IPE provides for VR services in a non-integrated setting, a justification to support the need for the non-integrated setting.

9. In the event that an individual obtains competitive employment, verification that the individual is compensated at or above the minimum way and that the individual's wage and level of benefits are not less than that customarily paid by the employer for the same or similar work performed by non-disabled individuals. ¹⁹

10. Documentation of semi-annual and annual reviews must be in the service record when an individual:

* Achieves an employment outcome and is compensated in accordance with section 14(c) of the Fair Labor Standards Act;

* Is closed in extended employment because he/she was unable to achieve competitive integrated employment, or

* Made an informed choice to remain in extended employment.

This documentation must include input from the individual, and if appropriate, the individual's representative. ²⁰

11. Documentation concerning any action or decision resulting from a request by an individual for a review of determinations made by OVR/OVRB/OBD personnel.²¹

12. In the event that an applicant or eligible individual requests that documentation in the record of services be amended and the documentation is not amended, documentation of the request.²²

13. In the event an individual is referred to another program through the OVR/OVRB/OBD information and referral system, including other components of the statewide workforce development system, documentation on the nature and scope of services provided to the individual and on the referral itself.²³

14. In the event an individual's record of service is closed as achieved an employment outcome, documentation that demonstrates the services provided under the individual's IPE contributed to the achievement.

15. In the event an individual's record of service is closed as achieved an employment outcome, documentation must also show²⁴ :

* The individual achieved the employment outcome described in his/her IPE.

* The individual maintained employment for not less than 90 days, achieved stability, and is determined to no longer require VR services.

* The individual and his/her qualified rehabilitation counselor, in the employ of MDRS, agree the employment outcome is satisfactory and the individual is performing well on the job.

* The individual is informed, through appropriate modes of communication, of the availability of Post-Employment Services (PES).

32 Miss. Code. R. 10-2-2.3

Adopted 8/1/2022

Counselors will follow established procedures to ensure that each file contains source documentation for required elements of federal reporting to ensure accuracy, validity and reliability of information reported.²⁵