Section 27-110-6.3.9 - Swap or Transfer of Positions within Legislative AuthorityA Position Transfer is the movement of an authorized position from one agency to another agency. A full-time/part-time swap is the change in the part-time/full-time status of two (2) positions accomplished within legislative authority. The swapping or transferring of positions may occur either at the start of the fiscal year as a part of conversion or during the operating fiscal year as follows:
A. Agencies may be mandated by legislative action to transfer positions from one master agency to another master agency, or from one agency to another agency within the same master agency at the start of the fiscal year, or as a part of conversion. Position transfers from one agency to another agency within the same master agency should be requested through OSR using the Intra-Agency Position Transfer screen. At the same time position transfers are requested for approval, the following documents must be submitted in support of all such requests:1. A copy of the bill authorizing position transfers; and2. Pages of the appropriate organizational chart depicting the proposed placement of the position(s) to be transferred.B. Certain agencies are given authority each fiscal year in their appropriation bill to transfer positions between authorized agencies. Authority to transfer positions between agencies is granted by the legislature to specified agencies in the annual appropriation to the agency. Position transfers from one agency to another agency within the same master agency should be requested through OSR using the Intra-Agency Position Transfer screen. Approval to implement transfers during the current fiscal year must be requested and received from the Department of Finance and Administration prior to submitting online in OSR submission to MSPB. The following attachments must be included with all such requests:1. A copy of the letter of authorization from the Department of Finance and Administration; and2. Appropriate organizational chart pages depicting the placement of the positions before and after the swap.C. Any agency authorized both part-time and full-time positions may change the status of a position from part-time to full-time at any time during the operating fiscal year. In such instances, the agency must provide a companion action changing the status of a full-time position to part-time to maintain its appropriated position count. A Fulltime/Part-time swap should be requested using the Full-Time/Part-Time Swap screen within the Position Segment of OSR.Please reference the OSR User Training Workbook at http://www.mmrs.state.ms.us or your Classification, Compensation, and Recruitment Consultant for more detailed information regarding Intra-Agency Position Transfers or Full-time/Part-time Position Swaps.
27 Miss. Code. R. 110-6.3.9