27 Miss. Code. R. 100-3-205
Any procurement for personal or professional services not exceeding $75,000, except for sole-source purchases, is considered a small purchase and may be made in accordance with small purchase procedures provided herein. Procurement requirements shall neither be artificially divided nor shall the extent of the service required be underestimated so as to constitute a small purchase under this section. This section applies to procurements for personal or professional services of $75,000 or less.
The Purchasing Agency may use this Regulation if the procurement for services is to be $75,000 or less, with the exception of contract workers as defined in Section 3-101.04. If these methods are not used, the other methods of source selection provided in Section 3-201 (Methods of Source Selection) shall apply.
If the service is available from only one source, the sole-source procurement method set forth in Section 3-205 (Sole-Source Procurement) of these regulations shall be used.
Procurement specifications shall not be artificially divided to avoid using the other source selection methods set forth in Section 3-201 (Methods of Source Selection). Generally, there should only be one contract within an agency per vendor for a particular service type.
Insofar as it is practical for small purchases of services greater than $50,000 and not exceeding $75,000, no less than three (3) sources shall be solicited to submit written responses that are recorded and placed in the procurement file. Written responses must be either signed on letterhead or otherwise identifiable to be valid. Written responses shall, at a minimum, contain the following information:
If this method is used, award shall be made to the vendor offering the lowest and best bid or proposal. In the event three written responses are not obtained, the agency shall include a memo to the procurement file explaining why this was not accomplished.
The names of the vendors submitting quotations and the date and amount of each quotation shall be recorded and maintained as a public record.
Award shall be made to the vendor offering the lowest and best response. All vendors submitting responses shall be promptly notified in writing of the contract award. In the event three written responses are not obtained, the agency shall include a memo to the procurement file explaining why this was not accomplished. A copy of each notification letter shall be kept in the procurement file. Notice of award shall be made available to the public upon request.
The Agency Head shall adopt operational procedures for making small purchases of $50,000 or less. Such operational procedures shall provide for obtaining adequate and reasonable competition and for making records to properly account for funds and to facilitate auditing of the Purchasing Agency. No approval by the PSCRB is required for these purchases.
27 Miss. Code. R. 100-3-205