12 Miss. Code. R. 6-10.107.02

Current through December 10, 2024

Section 12-6-10.107.02 - State Agency Procedures for Open Purchase Orders in Excess of $5,000

All open purchase orders in excess of $5,000 must have an approved electronic Request for Authority to Purchase, P-1, attached to the purchase order. P-1 approval is not required for open purchase orders for service contracts. To receive P-1 approval, the P-1 must have the following included on the P-1 or attached:

(1) A brief justification of the need for an open purchase order in lieu of normal P.O. procedures. This should include, but not be limited to, an estimate of the quantity of purchase orders that would be required if the Open Purchase Order Procedures are not used.

(2) A general description of the commodities/services and the maximum amount per invoice.

(3) The following certification:

"This is to certify that only the commodities/services shown will be purchased and that no items currently covered by any state contract will be purchased under the terms of this purchase order without proper approval from the Office of Purchasing, Travel and Fleet Management. This procedure will not be used to separate purchases so as to circumvent any laws, regulations or policies of the State of Mississippi."

12 Miss. Code. R. 6-10.107.02

Amended 1/1/2018