Section R. 125.199 - RecordsRule 199. Records maintenance requirements for applicants and recipients include the following:
(a) In addition to any regular reporting obligations provided under R 125.193, applicants, recipients, or both are required to maintain records on each of the following issues and shall, upon the written request of the authority, submit information to the authority on any program activity or administration issues, which may include, but are not limited to, the following: (i) Information as may be necessary to determine whether a project is benefiting low, very low, and extremely low-income households.(ii) The monthly rent or mortgage payment for each dwelling unit in each structure assisted.(iii) Information as may be necessary to determine whether the applicant or recipient, or both, has carried out housing or community development activities in accordance with the requirements and primary objectives of the Michigan housing and community development fund program and implementing regulations.(iv) The size and income of the household for each unit occupied by a low, very low, and extremely low-income households.(v) Data on the extent to which any racial and ethnic group and households have applied for and benefited from any project or activity funded in whole or in part with funds made available under the Michigan housing and community development program. This data must be updated annually by the applicant or recipient.(vi) A final statement of accounting upon completion of the project.(vii) Any other information reasonably within the applicant's or recipient's ability to determine and to report to the authority, related to the grant or loan.(b) Applicants and recipients shall maintain records pertinent to the tenant's files for at least 3 years.(c) Applicants and recipients shall maintain records pertinent to program grants or loans, or both, including, but not limited to, project costs and certification work papers for at least 5 years.(d) Applicants and recipients shall maintain records in an accessible location.Mich. Admin. Code R. 125.199
2008 AACS; 2023 MR 6, Eff. 3/21/2023