Section 148-19-A-16 - RECORDSA. Records required by these rules shall be maintained and made available for inspection by the Department and reports shall be submitted as required by the Department,B. PNMI- Child Placing Agency records shall include a copy of each of the following: 1 Written statement of philosophy purpose, operating policy for provision of services and geographic area served.2 A plan for financing the PNMI- Child Placing Agency and financial accounts, books and records.3 Written personnel policies as specified in section 10(F) of these Rules.4 A personnel file for each employee as specified in section 10(J) of these Rules.C. Service Records 1 Child placing agencies with adoption programs shall have adoption records which include the following information for each separate study and placement. a Formal signed application.f Written record of the adoptive home study incorporating the components specified in sections 12(C) and 12(D) of these Rules.g Signed placement agreement when child is placed as specified in section 12(D)(4) of these Rules.h Written record of the placement experience as specified in section 12(D) of these Rules.i Documentation of completion of adoption as specified in section 12(D)(9) of these Rules.j Written record of post-adoption services.2 There shall be records of service to biological and legal parents which contain the following: b Written record of services provided as in section 14(B) of these Rules.3 All child placing agencies shall have records of services to children for whom placement services are provided which shall include the following: a Written authorization for care as specified in section 15(A)(1) of these Rules.b Information about the child as specified in section 15(A)(2) of these Rules.c Records of physical examination by duly licensed physician.d Written record of the placement experience of the child as specified in section 15(B) of these Rules.e If the child is not placed for adoption, information as specified in section 15(C) of these Rules.f If the child is surrendered and released for adoption, there shall be a written record of the study of the child as specified in section 13(C) of these Rules.g There shall be a written record of the preparation of the child for adoption as specified in section 13(D) of these Rules. A. There shall be documentation of compliance with the Interstate Compact Placement of Children 22 M.R.S.A. Section4191etseq. whenever an interstate placement is made.B. The PNMI- Child Placing Agency shall transfer at no charge clinical records and other pertinent information to other clinicians involved in a child's case, upon request and, when necessary, with a legally signed release of information.C. The PNMI- Child Placing Agency shall maintain and retain contracts with subcontractors for a period of at least five (5) years after the expiration date of the contract. In addition, records of contractors or subcontractors shall be subject to the same record maintenance and retention rules as are all enrolled providers.10-148 C.M.R. ch. 19, § A-16