La. Admin. Code tit. 4 § XVII-1329

Current through Register Vol. 50, No. 9, September 20, 2024

Section XVII-1329 - User Responsibilities

A. It is the responsibility of the user of the e-mail system, to manage e-mail messages according to their agency's retention schedule.

1. It is the responsibility of the sender of e-mail messages within the agency's e-mail system and recipients of messages from outside the agency to retain the messages for the approved retention period.

2. Names of sender, recipient, date/time of the message, as well as any attachments must be retained with the message. Except for listserv mailing services, distribution lists must be able to identify the sender and recipient of the message.

3. User responsibilities may be mitigated by the use of a server level automated classification system.

La. Admin. Code tit. 4, § XVII-1329

Promulgated by the Department of State, Office of the Secretary of State, Division of Archives, LR 29:959 (June 2003).

AUTHORITY NOTE: Promulgated in accordance with R.S. 44:405.