La. Admin. Code tit. 4 § XVII-1301

Current through Register Vol. 50, No. 9, September 20, 2024

Section XVII-1301 - Definitions

A. For the purpose of this Chapter the following definitions apply.

Agency Record -a record as defined by R.S. 44:402.

Electronic Mail (E-mail) -a system that enables an agency to compose, transmit, receive and manage text and/or graphic electronic messages and images across networks and through gateways connecting other local area networks.

Long-Term Record -a record with a total retention requirement of over 10 years but less than permanent.

Permanent -a record with a total retention of life of the agency and/or the state and intended to be maintained in perpetuity.

Short-Term Record -a record with a total retention requirement of 10 years of less.

Transitory -transitory records are records that have limited or no administrative value to the agency and are not essential to the fulfillment of statutory obligations or to the documentation of agency functions.

La. Admin. Code tit. 4, § XVII-1301

Promulgated by the Department of State, Office of the Secretary of State, Division of Archives, LR 29:957 (June 2003).

AUTHORITY NOTE: Promulgated in accordance with R.S. 44:405.