D.C. Mun. Regs. tit. 8, r. 8-B1142
At the beginning of the appraisal period, supervisors shall complete for each employee, Section I-Performance Plan of the Performance Management Record.
The Performance Plan may be changed at any time by the supervisor to reflect changes in the employee's assignments.
The Performance Plan shall be discussed with the employee.
A formal progress review shall be initiated and conducted by the supervisor within thirty (30) calendar days of the mid-point of the appraisal period. The review shall be documented in Section II - Mid-Point Review of the Performance Management Record. The purposes of the Mid-Point Review shall be (a) to discuss the employee's progress toward meeting performance standards for each critical element and (b) to make needed adjustments to the Performance Management Plan.
Within thirty (30) calendar days of the end of the performance appraisal cycle, the employee and the supervisor shall complete Section III - End-of-Year Accomplishments of the Performance Management Record.
Within the same thirty (30) calendar day period, the supervisor shall complete SectionIV-Performance Rating of the Performance Management Record and assign one of the following ratings to each critical element, and as the overall rating:
Section V - Individual Development Plan of the Performance Management Record shall be used at any time deemed appropriate by the supervisor to document career counseling and discussion of training needs and options.
All ratings of "Exceeds Expectations", "Below Expectations", and "Failed Expectations" shall be supported by a written justification prepared by the supervisor.
Should the employee disagree with the rating assigned, the employee may submit a written response within five (5) workdays to the approving official for consideration.
Within five (5) workdays, the approving official shall assign a final rating.
A copy of the final written appraisal shall be provided to the employee. After completion of the performance appraisal cycle, each supervisor shall submit original UDCPAS forms to the University's Office of Personnel Management. The Office of Personnel Management shall retain ratings for three years.
D.C. Mun. Regs. tit. 8, r. 8-B1142