D.C. Mun. Regs. r. 50-5010

Current through Register Vol. 71, No. 24, June 14, 2024

Rule 50-5010 - AUTHORITY AND DUTIES OF CONTRACTING OFFICERS

5010.1

The Contracting Officer shall be authorized to enter into, administer, and terminate contracts. However, the Contracting Officer may bind the District only to the extent of the contracting authority set forth in his or her delegation.

5010.2

The Contracting Officer shall:

(a) Make all determinations and findings required by the Act, the PPRA, or this chapter for each solicitation or contract for which he or she is responsible;

(b) Not enter into a contract unless he or she has ensured that all requirements of law, rules, and all other applicable procedures (including approvals) have been met;

(c) Have wide latitude to exercise business judgment;

(d) Ensure that contractors receive impartial, fair, and equitable treatment in accordance with the PPRA, the Act and this chapter;

(e) Request and consider the advice of specialists in auditing, law, engineering, transportation, and other fields when necessary or appropriate to the exercise of the contracting officer's authority;

(f) Ensure that sufficient unencumbered budget authority is available for obligation for each contract, as applicable;

(g) Not make any purchase or enter into any contract for an amount in excess of his or her specifically delegated contracting authority; and

(h) Maintain an electronic contract file for each procurement action, which serves as the repository for all required documentation concerning the procurement and any resulting contracts.

5010.3

Only the Contracting Officer has the authority to take the following actions:

(a) Enter into contracts;

(b) Exercise contract options;

(c) Terminate contracts; and

(d) Modify contracts.

5010.4

Prior to terminating a contract over $100,000, the Contracting Officer shall first obtain the approval of the CCO.

5010.5

No representative of OAG, including a Contracting Officer, shall:

(a) Act in a manner that misleads a contractor regarding the limits of his or her authority; or

(b) Direct or encourage a contractor to perform work that has not been properly authorized.

D.C. Mun. Regs. r. 50-5010

Final Rulemaking published at 65 DCR 4406 (4/20/2018); amended by Final Rulemaking published at 68 DCR 11740 (11/5/2021)