D.C. Mun. Regs. tit. 19, r. 19-813

Current through Register Vol. 71, No. 37, September 13, 2024

Rule 19-813 - ACCEPTANCE OF SOLICITED OR UNSOLICITED CHECKS

813.1

When accepting either solicited or unsolicited checks, the library employee shall immediately submit both the Application To Approve Donations ("AAD Form") electronically and signed hard copy by the Donor and the check to the Office of General Counsel ("OGC") for legal sufficiency and the approval process.

813.2

Upon receipt of the funds, the Office of the General Counsel shall retain the check in a secure area until the Application to Approve Donation ("AAD form"), completion of legal sufficiency, and the donation is approved by the DCPL Board of Library Trustees and/or Chief Librarian and signed by the appropriate parties.

813.3

Upon approval, the OGC shall forward all donor checks to DCPL's CFO. The Office of Budget & Finance ("OB & F") shall process the revenue cash receipt ("RCR") document in SOAR using the designated funds accounting codes.

813.4

The OB& F shall forward all funds and record in SOAR the associated RCR to be deposited.

813.5

OGC will mail a receipt to the donor and copy the OB& F for the donation. OB& F will deposit the funds into the appropriate DCPL account. OFT will complete the following steps to ensure the proper use of the donation:

(a) Issue a receipt to the donor upon check clearance;

(b) Record the funds in SOAR based on the associated RCR; and

(c) Send a copy of the processed RCR to the agency CFO and to OPGD to confirm that the funds were recorded in SOAR.

D.C. Mun. Regs. tit. 19, r. 19-813

Final Rulemaking published at 54 DCR 9174-9175 (September 21, 2007)