8 Colo. Code Regs. § 1402-1-2.811

Current through Register Vol. 47, No. 11, June 10, 2024

Section 8 CCR 1402-1-2.811 - STAFF RECORDS

A. The center office must maintain a record for each staff member that includes the following:

1. Documentation for any substitute employed by the agency to determine if the individual has ever been convicted of a disqualifying crime as found in rule section 2.121 of the General Rules for Child Care Facilities. The personnel file of each substitute of the center must contain clearance or arrest report from the Colorado Bureau of Investigation;

2. Documentation for any substitute employed by the Agency to determine if the individual has a confirmed report for child abuse or neglect reported to the Department's Automated System as found in rule section 2.120 of the General Rules for Child Care Facilities. The personnel file of each substitute must contain the results of the Department's Automated System.

3. Substitutes must be current for all immunizations routinely recommended for adults by their health care provider.

4. Prior to being placed in a child care facility, substitutes must submit to the Agency a medical statement, signed and dated by a licensed medical health care provider, verifying that they are in good mental, physical, and emotional health appropriate for the position for which they have been hired. This statement must be dated no more than six (6) months prior to employment or within thirty (30) calendar days after the date of employment. This statement must indicate when subsequent medical statements are required. Subsequent medical statements must be submitted as required in writing by a medical health care provider.

5. If, in the opinion of a Physician or Mental Health Professional, an employee's examination or test results indicate a physical, emotional, or mental condition that could be hazardous to a child, other staff, or self, or that would prevent satisfactory performance of duties must not be assigned or returned to a position until the condition is cleared to the satisfaction of the examining medical health care provider.

6. Name, address, phone number and birthdate of the individual;

7. Verification of education, work experience, employment, training, and completion of first aid and Cardiopulmonary Resuscitation (CPR) courses;

8. Date of employment;

9. Record of placements including dates, number of hours worked, name, address and license number of the child care facility where the substitute was placed.

10. Names, addresses, and telephone numbers of persons to be notified in the event of an emergency.

11. Substitute records must be available, upon request, to authorized personnel of the Department or Department representatives.

12. The records of the substitute must be maintained by the substitute placement agency for at least three (3) years. The current files must be maintained at the Agency, the previous two (2) years may be stored at either the Agency or a central location. If requested, the records must be provided to the Department or Department representative.

B. The personnel file for each substitute must contain all required information before the substitute can be placed at a child care facility.

8 CCR 1402-1-2.811

46 CR 22, November 25, 2023, effective 12/15/2023