1 Colo. Code Regs. § 101-1-2-1

Current through Register Vol. 48, No. 1, January 10, 2025

Rule 1 CCR 101-1-2-1 - PROPRIETY OF EXPENDITURES

1.AUTHORITY

§24-77-101, et seq., C.R.S. (Fiscal Year Spending Limits)

§24-30-202(2), and (5)(a), C.R.S. (Propriety of Expenditures)

2.DEFINITIONS

2.1. Donation - Property, services, or money given without receiving consideration for the transfer. The term "Donation" does not include the State's purchase of any good or service; Grants, as defined in Fiscal Rule 3-4 (Grants), where the grantee is required to provide an accounting of funds and progress reports regarding the work performed; restitution or court judgments; services provided by individuals in their individual capacity; or payments to or on behalf of beneficiaries of State programs defined in State statute or regulations.

3.RULE

All expenditures by State Agencies and Institutions of Higher Education shall meet the following standards of propriety:

3.1. Are for official State Business, as defined in Fiscal Rule 5-1 (Travel), purposes only;

3.2. Are reasonable and necessary under the circumstances;

3.3. Are authorized by the appropriation and required approvals have been received;

3.4. Prices or rates are fair and reasonable;

3.5. Amount is within the available unencumbered balance or is within the balance encumbered specifically for the expenditure; and

3.6. Comply with the Procurement Code, applicable statutes, executive orders, rules, and policies.

State Agencies and Institutions of Higher Education shall not make a Donation to any other entity or individual unless specifically permitted by statute.

All expenditures by State Agencies and Institutions of Higher Education recorded in a State fiscal year shall be for services performed or goods received by the last day of that fiscal year.

1 CCR 101-1-2-1

41 CR 19, October 10, 2018, effective 11/1/2018

45 CR 11, June 10, 2022, effective 7/1/2022

46 CR 11, June 10, 2023, effective 7/1/2023

47 CR 08, April 25, 2024, effective 7/1/2024