Section 465.11 - Release Authorization(1)Permit The superintendent shall ensure that the Release Permit is completed by a designated staff member, with the name, address and telephone number of the educational organization, transportation, dates and times of departure and return, and an effective date. Whenever necessary, a schedule with classroom numbers, building, and course names and numbers shall be provided. At IMS sites, staff shall instead enter information in the Education and Training Release Activity Information screen. Upon completion, an electronic notification will be sent to the Superintendent or designee. Any changes to the itinerary shall be entered in this screen and an electronic notification for re-approval of the permit generated. The only exception shall be a time change on the current day for a previously approved activity, which may be made via the Inmate Schedule screen. In such cases verbal approval shall first be obtained from the Superintendent.(2)Verification The superintendent shall ensure that verification is made of the educational organization, the specific program the inmate plans to attend, and the contact person. At IMS sites, this shall be documented in the verification section of the Education and Training Release Activity Information screen.(3)Suitability and Application Review The superintendent shall ensure that a review is made of the inmate's suitability for the specific program(s) specified on the permit by the classification committee, the program coordinator, or other facility/institution process. In considering the suitability of the specific program, the location of the program, transportation, cost and ability to pay, accountability, the number of hours in the community, and conditions such as call-ins and staff physical spot checks should be taken into consideration.(4)Superintendent's Approval The superintendent may authorize release of an inmate upon his/her approval of the inmate's individualized program plan and the details of the Education and Training Release Permit. At IMS sites, approval of the initial activity information and any subsequent changes shall be given via entries in the Community Release Permit screen upon receipt of the electronic notification or upon review of the Community Release Permit Query screen. The only exceptions shall be as indicated in 103 CMR 465.11.(5)Community Release Permit. Each inmate participating in an education/training release program shall read or be read to the specific requirements of the permit and sign the permit indicating all obligations while on release are understood. The inmate shall carry a copy of the approved permit at all times while on release. The original approved permit shall remain at the institution. At IMS sites, the permit shall be printed from the database and signed.(6)Program Termination. At IMS sites, the termination of any previously approved Education and Training Release activity shall be completed via the "Discharge" button on the Education and Training Release Approved Inmates Query screen(7)Awarding of Good Time. At IMS sites, the Credit Approval screen shall be completed monthly in order to award good time as applicable.