Section 58.12 - Documents Introduced Into Evidence in Electronic ProceedingsThis section applies to documents introduced into evidence in electronic proceedings only.
(a) Each party shall create Exhibit Packages consisting of hard copies and electronic copies (PDF format) of all documents or demonstrative materials that they intend to introduce as evidence at the hearing in their case-in-chief. It is recommended that the documents be organized in the Exhibit Package in the order anticipated for use at the hearing. The parties shall not pre-mark, tab, segregate, or staple individual exhibits within their Exhibit Package.(b) Both the hard and electronic copies of a party's Exhibit Package shall be consecutively numbered in the lower right corner of each Exhibit Package page. The numbering for the hard and electronic copies shall be identical. Unless otherwise ordered by the presiding ALJ, or their designee, Respondent's Exhibit Package shall begin with the prefix "R" preceding the page number (e.g., R1, R2, R3, etc.), and Appellant's Exhibit Package shall use the prefix "A" preceding the page number (e.g., A1, A2, A3, etc.). Leading zeros are left to the parties' discretion.(c) Each party shall create an index of the exhibits contained within their Exhibit Packages and submit the index to the Board in native Microsoft Word format. The indices shall include the number range for a specific document, and a neutral description of the document.(d) The parties shall serve one electronic copy and one hard copy of the Exhibit Package on the Board, and one electronic copy and one hard copy to the opposing party. The parties shall serve all hard copies of the Exhibit Package on the Board and the opposing party by regular United States mail a minimum of ten business days prior to the hearing, or by overnight delivery a minimum of five business days prior to the hearing. The parties shall serve electronic copies of their Exhibit Package by email, File Transfer Portal, or other specified method, on the Board and by email on the opposing party a minimum of five business days prior to the hearing.(e) If the hearing has been ordered to proceed as an electronic proceeding, an order shall be issued at the time the hearing is set.(f) Failure to comply with any part of this regulation may result in the exclusion or restriction of evidence at the hearing.Cal. Code Regs. Tit. 2, § 58.12
Note: Authority cited: Section 18701, Government Code. Reference: Section 18675, Government Code.
Note: Authority cited: Section 18701, Government Code. Reference: Section 18675, Government Code.
1. New section filed 4-12-2013; operative 4-12-2013 pursuant to Government Code section 11343.4(b)(3)(Register 2013, No. 15).
2. Renumbering of former section 58.12 to section 58.13 and new section 58.12 filed 12-12-2024; operative 12/12/2024 pursuant to Government Code section 11343.4(b)(3) (Register 2024, No. 50).