Ariz. Admin. Code § 9-11-604

Current through Register Vol. 30, No. 50, December 13, 2024

Section R9-11-604 - Requests for Release of Designated Database Information and Reports

A. Designated database information is confidential, subject to the disclosure provisions of A.R.S. § 32-3249.01(B) and (C) and 9 A.A.C. 1, Article 3.

B. The Department:

1. Shall release designated database information in an annual data set;

2. May release designated database information in a customized data set; and

3. May release reports summarizing the designated database information, based upon information requested.

C. A person may request the release of designated database information by submitting to the Department:

1. A written request, in a Department-provided format, that includes:

a. The name, mailing address, email address, and telephone number of the person submitting the request;

b. If applicable, the name, title, email address, and telephone number of an individual from an organization specified according to subsection (C)(1)(a);

c. The address to which released designated database information is to be sent;

d. In which of the Department-specified, secure formats the person is requesting the released designated database information to be sent;

e. If requesting the release of designated database information in a customized data set according to subsection (B)(2), the specific designated database information being requested, including:

i. The specific Board or Boards,

ii. The time period for the requested designated database information, and

iii. Any other descriptors for the requested designated database information;

f. The reason the person is requesting the release of designated database information;

g. A description of the methods to be used by the person to ensure the privacy and security of released designated database information;

h. Attestations that the person requesting the release of designated database information:

i. Shall not use or disclose any portion of the released designated database information for any purpose other than a purpose specified according to subsection (C)(1)(f);

ii. Shall safeguard the released designated database information from unauthorized access, including ensuring that the designated database information is not re-released to another person;

iii. Shall not attempt to reidentify or contact individuals based on released designated database information;

iv. Shall notify the Department upon learning the identity of an individual in the released designated database information;

v. Understands that failure to ensure the privacy and security of released designated database information may result in denial of future releases of designated database information;

vi. Understands that the Department retains ownership of the released designated database information;

vii. Shall retain designated database information for a period of no more than five years from the date of release; and

viii. Shall submit a certificate of destruction, in a Department-provided format, to the Department upon destruction of the released designated database information; and

i. The dated signature of the individual specified according to subsection (C)(1)(b); and

2. Either:

a. A fee of $100 for the release of designated database information in an annual data set, or

b. A fee that covers the costs of the Department in producing and releasing designated database information in a customized data set.

D. A person may request the release of a report summarizing the designated database information or specific portions of the designated database information by submitting to the Department:

1. A written request, in a Department-provided format, that includes:

a. The name, mailing address, email address, and telephone number of the person submitting the request;

b. If applicable, the name, title, email address, and telephone number of an individual from an organization specified according to subsection (C)(1)(a);

c. The address to which the released report is to be sent;

d. The specific designated database information to be included in the summarized report, including:

i. The specific Board or Boards,

ii. The time period of the requested designated database information, and

iii. Any other descriptors of the requested designated database information; and

e. The dated signature of the individual specified according to subsection (D)(1)(b); and

2. A fee that covers the costs of the Department in producing and releasing the report.

Ariz. Admin. Code § R9-11-604

New section made by final rulemaking at 28 A.A.R. 1481, effective 11/7/2022.