Section 8-15.7-4-2 - Competitive proposal procedure; request for qualifications; public hearing on preliminary selection and agreement(a) This section establishes the competitive proposal procedure that the department shall use to enter into a public-private agreement with an operator under this article.(b) The department may pursue a competitive proposal procedure using a request for qualifications and a request for proposals process or proceed directly to a request for proposals.(c) If the department elects to use a request for qualifications phase, it must provide a public notice of the request for qualifications, for the period considered appropriate by the department, before the date set for receipt of submittals in response to the solicitation. The department shall provide the notice by posting in a designated public area and publication in a newspaper of general circulation, in the manner provided by IC 5-3-1. In addition, submittals in response to the solicitation may be solicited directly from potential offerors.(d) The department shall evaluate qualification submittals based on the requirements and evaluation criteria set forth in the request for qualifications.(e) If the department has undertaken a request for qualifications phase resulting in one (1) or more prequalified or shortlisted offerors, the request for proposals shall be limited to those offerors that have been prequalified or shortlisted.(f) If the department has not issued a request for qualifications and intends to use only a one (1) phase request for proposals procurement, the department must provide a public notice of the request for proposals for the period considered appropriate by the department, before the date set for receipt of proposals. The department shall provide the notice by posting in a designated public area and publication in a newspaper of general circulation, in the manner provided by IC 5-3-1. In addition, proposals may be solicited directly from potential offerors.(g) The department shall submit a draft of the request for proposals to the budget committee for its review before the issuance by the department of the request for proposals to potential offerors. The request for proposals must:(1) indicate in general terms the scope of work, goods, and services sought to be procured;(2) contain or incorporate by reference the specifications and contractual terms and conditions applicable to the procurement and the qualifying project;(3) specify the factors, criteria, and other information that will be used in evaluating the proposals;(4) specify any requirements or goals for use of:(A) minority business enterprises and women's business enterprises certified under IC 4-13-16.5;(B) disadvantaged business enterprises under federal or state law;(C) businesses defined under IC 5-22-15-20.5 as Indiana businesses, to the extent permitted by applicable federal and state law and regulations; and(D) businesses that qualify for a small business set-aside under IC 4-13.6-2-11;(5) if all or part of the project will consist of a tollway, require any offeror to submit a proposal based upon that part of the project that will consist of a tollway, as set forth in the request for proposals, and permit any offeror to submit one (1) or more alternative proposals based upon the assumption that a different part or none of the project will consist of a tollway;(6) contain or incorporate by reference the other applicable contractual terms and conditions; and(7) contain or incorporate by reference any other provisions, materials, or documents that the department considers appropriate. If the draft of the request for proposals submitted for review provides for any tolls, the budget committee shall hold a meeting and conduct a review of the draft of the request for proposals not later than ninety (90) days after the date the draft request for proposals is submitted for review.
(h) The department shall determine the evaluation criteria that are appropriate for each project and shall set those criteria forth in the request for proposals. The department may use a selection process that results in selection of the proposal offering the best value to the public, a selection process that results in selection of the proposal offering the lowest price or cost or the highest payment to, or revenue sharing with, the department, or any other selection process that the department determines is in the best interests of the state and the public.(i) The department shall evaluate proposals based on the requirements and evaluation criteria set forth in the request for proposals.(j) The department may select one (1) or more offerors for negotiations based on the evaluation criteria set forth in the request for proposals. If the department believes that negotiations with the selected offeror or offerors are not likely to result in a public-private agreement, or, in the case of a best value selection process, no longer reflect the best value to the state and the public, the department may commence negotiations with other responsive offerors, if any, and may suspend, terminate, or continue negotiations with the original offeror or offerors. If negotiations are unsuccessful, the department shall terminate the procurement, may not award the public-private agreement, and may commence a new procurement for a public-private agreement. If the department determines that negotiations with an offeror have been successfully completed, the department shall, subject to the other requirements of this article, award the public-private agreement to the offeror.(k) Before awarding a public-private agreement to an operator, the department shall schedule a public hearing on the preliminary selection of the operator and the terms of the proposed public-private agreement. The hearing shall be conducted in the county seat of the county that would be an affected jurisdiction for purposes of the proposed project. The department shall do the following: (1) At least ten (10) days before the public hearing, post on the department's Internet web site: (A) the proposal submitted by the offeror that has been preliminarily selected as the operator for the project, except for those parts of the proposal that are confidential under this article; and(B) the proposed public-private agreement for the project.(2) At least ten (10) days before the public hearing:(A) post notice of the public hearing on the department's Internet web site; and(B) publish notice of the hearing one (1) time in accordance with IC 5-3-1 in two (2) newspapers of general circulation in the county that would be an affected jurisdiction for purposes of the proposed project.(3) Include the following in the notices required by subdivision (2): (A) The date, time, and place of the hearing.(B) The subject matter of the hearing.(C) A description of the agreement to be awarded.(D) The recommendation that has been made to award the agreement to an identified offeror or offerors.(E) The address and telephone number of the department.(F) A statement indicating that, subject to section 6 of this chapter, and except for those portions that are confidential under IC 5-14-3, the following are available on the department's Internet web site and are also available for public inspection and copying at the principal office of the department during regular business hours: (ii) An explanation of the basis upon which the preliminary selection was made.(iii) The proposed public-private agreement for the project.(l) At the hearing, the department shall allow the public to be heard on the preliminary selection of the operator and the terms of the proposed public-private agreement.(m) When the terms and conditions of multiple awards are specified in the request for proposals, awards may be made to more than one (1) offeror.Amended by P.L. 163-2011, SEC. 12, eff. 7/1/2011.As added by P.L. 47-2006, SEC.40. Amended by P.L. 85-2010, SEC.17.