Section 23-9-25 - Volunteer Strategic Assistance and Fire Equipment Program; purpose; administration of grants(A) It is the purpose of this section to create the "Volunteer Strategic Assistance and Fire Equipment Program" (V-SAFE) within the Division of the State Fire Marshal.(B) This section is contingent upon the General Assembly appropriating funds for the offering of grants to eligible volunteer and combination fire departments for the purpose of protecting local communities and regional response areas from incidents of fire, hazardous materials, terrorism, and to provide for the safety of volunteer firefighters.(C)(1) As contained in this section: (a) "Fire department" means a public or governmental sponsored organization providing fire suppression activities with a minimum of a Class 9 rating from the Insurance Services Office;(b) "Volunteer fire department" means a fire department whose personnel serve for no compensation or are paid on a per-call basis; and(c) "Combination fire department" means a fire department with both members who are paid and members who serve as volunteer firefighters.(2) Volunteer fire departments and combination fire departments with a staffing level that is at least fifty percent volunteer are eligible to receive grants pursuant to this section. A fire department that receives a grant must comply with the firefighter registration provisions of Act 60 of 2001 and sign the statewide mutual aid agreement with the South Carolina Emergency Management Division.(D) An eligible fire department may be awarded only one grant annually.(E) The grant money received by a fire department must be used for the following purposes: (1) fire suppression equipment;(2) self-contained breathing apparatus;(3) portable air refilling systems;(4) hazardous materials spill leak detection, repair, and recovery equipment;(5) protective clothing and equipment;(6) new and used fire apparatus;(7) emergency response vehicles;(11) decontamination equipment;(13) real properties or improvements thereto including upgrades and rehabilitations; and(14) communications equipment.(F)(1) The State Fire Marshal shall administer the grants in conjunction with a peer-review panel.(2) The peer-review panel shall consist of nine voting members who shall serve without compensation. Seven members must be fire chiefs from each of the seven regions of the State as defined by the State Fire Marshal. The Chairman of the House Ways and Means Committee shall appoint fire chiefs from Regions 1, 2, and 7. The Chairman of the Senate Finance Committee shall appoint fire chiefs from Regions 3, 4, and 6. The Governor shall appoint one fire chief from Region 5 and one fire chief from the State at large. The State Fire Marshal also shall serve as a member. The President of the South Carolina State Firefighters' Association shall serve as a nonvoting member and chairman of the committee. The peer-review panel shall act as an oversight panel and act to ensure compliance, relevance, and adherence to the prescribed intent of the grants as set forth in this section. The peer-review panel shall have the authority to establish funding priorities, by consensus, for each grant cycle, based on its assessment of the greatest needs of the South Carolina Fire Service, and within the purposes established in this section. Funding priorities shall be communicated through an annual Notice of Funding Opportunity, which shall accompany the announcement of the grant application period.(3) An applicant for grant money must submit justification for their project that provides details regarding the project and the project's budget. Applicants that falsify their application, or misrepresent their organization in any material manner, shall have their applications deemed ineligible and referred to the Attorney General for further action, as the Attorney General deems appropriate.(4) The project period for any award grant shall be twelve months from the date of the award. Any equipment purchased with the grant must meet all mandatory regulatory requirements, as well as, all state, national, and Department of Homeland Security adopted standards. Award recipients must agree to:
(a) perform, within the designated period of performance, all approved tasks as outlined in the application;(b) retain grant files and supporting documentation for three years after the conclusion and close out of the grant or any audit subsequent to close out;(c) ensure all procurement actions are conducted in a manner that provides, to the maximum extent possible, open and free competition. In doing so, the recipient must follow its established procurement law when purchasing vehicles, equipment, and services with the grant. If possible, the recipient must obtain at least two quotes or bids for the items being procured and document the process used in the grant files. Sole-source purchasing is not an acceptable procurement method except in circumstances allowed by law;(d) submit a performance report to the peer-review panel six months after the grant is awarded. If a grant's period of performance is extended for any reason, the recipient must submit performance reports every six months until the grant is closed out. At grant closeout, the recipient must report how the grant funding was used and the benefits realized from the award in a detailed final report. An accounting of the funds also must be included;(e) Any fire department that fails to submit the required progress and close-out reports shall be deemed ineligible for future grants until the required reports are submitted and for a period of no less than one grant cycle. Any fire department that is found to have fraudulently expended funds or misrepresented how the funds were utilized will be referred to the Attorney General for further action; and(f) make grant files, books, and records available, if requested by any person, for inspection to ensure compliance with any requirement of the grant program.(5) A recipient that completes the approved scope of work prior to the end of the performance period, and still has grant funds available, may:(a) use the greater of one percent of their award amount or three hundred dollars to continue or expand, the activities for which they received the award without submitting an application to amend the grant request;(b) use excess funds to create or expand, a fire or injury prevention program. Excess funds above the amounts discussed in subitem (a) must be used for fire or injury prevention activities or returned to the program. In order to use excess funds for fire or injury prevention activities, a recipient must submit an amendment to its grant. The amendment request must explain fire or injury prevention efforts currently underway within the organization, where the use of excess funds would fit within the existing efforts, the target audience for the fire or injury prevention project and how this audience was identified, and how the effectiveness of the requested fire or injury prevention project will be evaluated;(c) use a combination of subitems (a) and (b);(d) submit an application to the peer-review panel to amend the grant request to redirect funds to another eligible project; or(e) return excess funds to the program. To return the excess funds, a recipient must close out its award and state in the final performance report that the remaining funds are not necessary for the fulfillment of grant obligations. The recipient also must indicate that it understands that the funds will be unavailable for future expenses.(6) The State Fire Marshal shall:(a) develop a grant application package utilizing the established guidelines;(b) establish and market a written and electronic version of the grant application package;(c) provide an annual report of all grant awards and corresponding chartered fire department purchases to the Chairman of the Senate Finance Committee, the Chairman of the House Ways and Means Committee, and the Governor;(d) provide all administrative support to the peer-review panel;(e) provide a grants web page for electronic applications; and(f) determine the annual maximum amount of grant funding an eligible fire department may receive based on the total amount of grant funding received divided by the total number of eligible fire departments.(G) Two percent of these funds may be awarded to the South Carolina State Firefighters' Association annually for the express purpose of establishing and maintaining a recruitment and retention program for volunteer firefighters. The association must apply for the grant to the peer-review panel.(H) Up to three percent of these funds must be retained by the State Fire Marshal for the express purpose of funding costs associated with the administration of the program.(I) The State Fire Marshal has the authority to receive and distribute to eligible fire departments all grant funds according to this section.(J) Grant funds that are not distributed may be carried forward to the next fiscal year to be used for the same purposes.Amended by 2022 S.C. Acts, Act No. 170 (SB 460),s 13, eff. 5/16/2022.Amended by 2022 S.C. Acts, Act No. 170 (SB 460),s 4, eff. 5/16/2022.Amended by 2022 S.C. Acts, Act No. 170 (SB 460),s 3, eff. 5/16/2022.Added by 2009 S.C. Acts, Act No. 74 (SB 364), s 1, eff. 6/16/2009.Code Commissioner's Note
At the direction of the Code Commissioner, the amendments to the section made by 2022 Act No. 170, Sections 3, 4, and 13, were read together.