Section 5 - Board Meetings5.01. The Board shall meet as frequently as necessary to carry out its duties, but no less than once per year. There shall be no personal appearances except upon request of the Board, pursuant to Tenn. Sup. Ct. R. 25, §10.6, or written authorization of the Board Chair, pursuant to a written request submitted to the Board fourteen (14) days in advance of the Board Meeting.5.02. The Chairperson shall call a meeting at any reasonable time, or upon the request of at least three members of the Board.5.03. A quorum for any meeting of the Board shall be five members. Unless otherwise permitted by this Rule an affirmative vote of five members of the Board shall be necessary to authorize any action. If time restraints are such that a regular or special meeting of the Board is impractical. Disciplinary Counsel shall circulate to the members of the Board in writing the reasons.for the recommendation of a particulas action supported by a factual report. Board members may communicate their vote for or against the recommendation by telephone. facsimile. regular mail. or electronic means. Any member of the Board may request that Disciplinary Counsel convene a telephone conference of the Board. whereupon such conference must be convened with at least a quorum so conferring.5.04. Minutes of meetings shall be taken and permanently maintained by the Board.5.05. Meetings by telephone conference are permitted.5.06 When the Board is hearing a claim, approval of a claim shall require the affirmative vote of a majority of members present. See Section 10.08 for the procedures for hearing claims.Amended by Order filed and effective 8/16/2019; amended by Order filed and effective 11/17/2022.