Rule 15-604 - Meetings, board action, and committeesA.Regular meetings. The board shall set a regular meeting schedule, with at least two meetings per year, to conduct board business. The chair may set a schedule of additional regular meetings on whatever basis deemed necessary to ensure that the board's work is accomplished. The board shall evaluate the operation of these rules, or receive a report from a rules committee, on a timely basis as needed. In the absence of the chair, the vice-chair shall preside; in the absence of both, any other bar examiner may preside, or board staff may preside, provided that any board staff temporarily chairing the board may not vote and shall not count for establishing a quorum.B.Special meetings. The chair, vice-chair, or any two bar examiners, may call a special meeting of the board by giving notice to each bar examiner five (5) days in advance of proposed special meeting of the board. A meeting may be held on shorter notice if all bar examiners waive notice in writing.C.Executive session. The board may meet in executive session to discuss any matter deemed confidential in these rules, to review and make decisions regarding denial of or proposed conditions for admission, and for personnel matters concerning board staff.D.Quorum; voting; no proxy votes. A quorum of the board consists of a majority of the bar examiners, including the chair. A quorum includes any bar examiner present in person, by telephone, by videoconference, or by other simultaneous electronic communication. Once a quorum is present at a meeting, the departure of any bar examiner shall not terminate the quorum. The board may meet and discuss matters without a quorum present. All bar examiners, including the chair, shall have one vote. Voting by proxy is not permitted. Board staff, guests, and liaisons may participate in meetings, but may not vote.E.Board action in lieu of meeting by unanimous consent. The board may take action without holding a board meeting if all members unanimously consent or vote in writing to the proposed action. Board action by unanimous consent in lieu of meeting may occur by use of electronic communications.F.Committees. The chair may appoint one or more committees or panels, as deemed necessary, and appoint bar examiners to serve on them. The members of a committee or panel may include other individuals with experience and expertise the chair determines would be helpful to its work. Each committee or panel shall have at least one bar examiner serving on it, who need not be the chair of the committee or panel.G.Immunity from civil suit. Members of the board, members of hearing committees, board counsel, monitors or any other person acting on their behalf and staff shall be immune from suit as provided by statute or common law for all conduct in the course of their official duties. Immunity from suit shall also extend, as provided by statute or common law, to witnesses, for their communications with the board or its counsel.Adopted by Supreme Court Order No. S-1-RCR-2023-00036, effective 12/31/2023.