Md. R. Elec. Fil'g & Case Mgmt. 20-101

As amended through October 15, 2024

Rule 20-101 - [Effective 1/1/2025] Definitions

In this Title the following definitions apply except as expressly otherwise provided or as necessary implication requires:

(a)Appellate Court.

(1) The term "Appellate Court" means the Appellate Court of Maryland.

(2) The term "appellate court" means the Supreme Court or the Appellate Court, whichever the context requires.

(b)Business Day. "Business day means a day that the clerk's office is open for the transaction of business. For the purpose of the Rules in this Title, a "business day begins at 12:00.00 a.m. and ends at 11:59.59 p.m.

(c)Clerk. "Clerk means the Clerk of the Supreme Court, the Appellate Court, or a circuit court, an administrative clerk of the District Court, and authorized assistant clerks in those offices.

(d)Concluded. An action is "concluded when

(1) final judgment has been entered in the action;

(2) there are no motions, other requests for relief, or charges pending; and

(3) the time for appeal has expired or, if an appeal or an application for leave to appeal was filed, all appellate proceedings have ended.

Committee note: This definition applies only to the Rules in Title 20 and is not to be confused with the term "closed that is used for other administrative purposes.

(e) Digital Signature

A digital signature means the visual image of the signer's handwritten signature or the signer's cursive signature that was affixed using a digital program.

(f) Electronic Filing

"Electronic filing" means a filing capable of being entered into the MDEC system in accordance with the Rules in this Title. "Electronic filing" does not include digital media submitted and maintained on a digital storage platform approved by the State Court Administrator.

Cross reference: See Rule 20-106 (c) regarding submissions that are entered into the MDEC system.

(g)Filer. "Filer means a person who is accessing the MDEC system for the purpose of filing a submission.

Committee note: The internal processing of documents filed by registered users, on the one hand, and those transmitted by judges, judicial appointees, clerks, and judicial personnel, on the other, is different. The latter are entered directly into the MDEC electronic case management system, whereas the former are subject to clerk review under Rule 20-203. For purposes of these Rules, however, the term "filer encompasses both groups.

(h)Hand-Signed or Handwritten Signature. "Hand-signed or handwritten signature means the signer's original genuine signature on a paper document.

(i)Hyperlink. "Hyperlink means an electronic link embedded in an electronic document that enables a reader to view the linked document.

(j)Judge. "Judge means a justice of the Supreme Court and a judge of the, Appellate Court, a circuit court, or the District Court of Maryland and includes a senior judge when designated to sit in one of those courts.

(k)Judicial Appointee. "Judicial appointee means a judicial appointee, as defined in Rule 18-200.3.

(l)Judicial Personnel. "Judicial personnel means an employee of the Maryland Judiciary, even if paid by a county, who is employed in a category approved for access to the MDEC system by the State Court Administrator;

(m)MDEC or MDEC System. "MDEC or "MDEC system means the system of electronic filing and case management established by the Supreme Court

Committee note: MDEC is an acronym for Maryland Electronic Courts. The MDEC system has two components. (1) The electronic filing system permits users to file submissions electronically through a primary electronic service provider (PESP) subject to clerk review under Rule 20-203. The PESP transmits registered users' submissions directly into the MDEC electronic filing system and collects, accounts for, and transmits any fees payable for the submission. The PESP also accepts submissions from approved secondary electronic service providers (SESP) that filers may use as an intermediary. (2) The second component--the electronic case management system--accepts submissions filed through the PESP, maintains the official electronic record, and performs other case management functions.

(n)MDEC Start Date. "MDEC Start Date means the date specified in an administrative order of the Chief Justice of the Supreme Court posted on the Judiciary website from and after which a county first implements MDEC.

(o)MDEC System Outage

(1) For registered users other than judges, judicial appointees, clerks, and judicial personnel, "MDEC system outage means the inability of the primary electronic service provider (PESP) to receive submissions by means of the MDEC electronic filing system.

(2) For judges, judicial appointees, clerks, and judicial personnel, "MDEC system outage means the inability of the MDEC electronic filing system or the MDEC electronic case management system to receive electronic submissions.

(p)Redact. "Redact means to exclude information from a document accessible to the public.

(q)Registered User. "Registered user means an individual authorized to use the MDEC system by the State Court Administrator pursuant to Rule 20-104.

(r)Restricted Information. "Restricted information" means information that, by Rule or other law, is not subject to public inspection or is prohibited from being included in a court record absent a court order.

Committee note: There are several Rules and statutes that (1) make certain categories of records inaccessible to the public except by court order or (2) preclude certain information from being included in judicial records that otherwise are accessible to the public. See generally the Rules in Title 16, Chapter 900 and Rule 1-322.1. Filers of submissions under MDEC need to be aware of those provisions and alert the clerk to whether a document, or a part of a document, included in a submission is that kind of document or contains that kind of information. See Rules 20-201(h), 20-201.1, and 20-203(d), (e), and (f). Failure to comply with the requirements in those Rules may result in rejection or striking of the submission.

(s)Scan. "Scan means to convert printed text or images to an electronic format compatible with MDEC.

(t)Signature. Unless otherwise specified, "signature means the signer's typewritten name accompanied by a visual image of the signer's handwritten signature or by the symbol /s/.

Cross reference: Rule 20-107.

(u)Submission. "Submission means a pleading or other document filed in an action. "Submission does not include an item offered or admitted into evidence in open court.

Cross reference: See Rule 20-402.

(v)Tangible Item "Tangible item means an item that is not required to be filed electronically. A tangible item by itself is not a submission; it may either accompany a submission or be offered in open court.

Cross reference: See Rule 20-106(c)(2) for items not required to be filed electronically.

Committee note: Examples of tangible items include an item of physical evidence, an oversize document, and a document that cannot be legibly scanned or would otherwise be incomprehensible if converted to electronic form.

(w) Trial Court. "Trial court means the District Court of Maryland and a circuit court, even when the circuit court is acting in an appellate capacity.

Committee note: "Trial court does not include an orphans' court, even when, as in Harford, Howard, and Montgomery Counties, a judge of the circuit court is sitting as a judge of the orphans' court.

Md. R. Elec. Fil'g & Case Mgmt. 20-101

This Rule is new.

Adopted May 1, 2013, eff. 7/1/2013. Amended Dec. 7, 2015, eff. 1/1/2016; 6/6/2016, eff. 7/1/2016; 6/20/2017, eff. 8/1/2017; 10/10/2017, eff. 1/1/2018; 10/10/2018, eff. 1/1/2019; amended June 29, 2020, eff. 10/1/2020; amended Feb. 9, 2022, eff. 4/1/2022; amended April 21, 2023, eff. 4/1/2023; amended Oct. 15, 2024, eff. 1/1/2025.

HISTORICAL NOTES

2015 Orders

The December 7, 2015, order, revised the definitions of "Applicable County and "Applicable Date and added a Committee.

2016 Orders

The June 6, 2016, order revised internal references in the Rule.

2017 Orders

The June 20, 2017 order, deleted definitions of "Affected Action, "Applicable County, and "Applicable Date; by added definitions of "MDEC Action, "MDEC County, "MDEC Start Date, "MDEC System Outage, and "Signature; in subsection (d)(1), by deleted language pertaining to no pending issues, requests for relief, charges, or outstanding motions and the ending of the court's jurisdiction and by added the language "final judgment has been entered in the action; in subsection (d)(2), deleted language pertaining to no future events scheduled and adding the language "there are no motions, other requests for relief, or charges pending; added the language "together with the signer's typed name to section (f); in section (j), by deleted the word "former and substituting the word "senior and deleted the language "of any of those courts recalled pursuant to Code, Courts Article, § 1-302; deleted explanatory language to the Committee note after section (m); substituted the words "together with for the word "above in section (z); made stylistic changes.

2017 Orders

The October 10, 2017, order corrected a Rule reference.

2018 Orders

The October 10, 2018 order deleted definitions of "digital signature, "facsimile signature, and "typographical signature; revised the definition of "signature; and added a cross reference following the definition of "signature.

Committee note: Trial court does not include an orphans' court, even when, as in Harford and Montgomery Counties, a judge of the circuit court is sitting as a judge of the orphans' court.

See Rule 1-322.1 (Exclusion of Personal Identifier Information in Court Filings) and the Rules in Title 16, Chapter 900 (Access to Judicial Records).