Me. R. Civ. P. 92

As amended through February 27, 2023

Rule 92 - Court Alternative Dispute Resolution Service

This rule shall govern the operation of the Court Alternative Dispute Resolution Service established pursuant to 4 M.R.S. §18-B.

(a) Alternative Dispute Resolution in General Civil Actions.

(1) Rule 16B Referrals in the Superior Court. Unless exempted, all contested civil actions filed in or removed to the Superior Court are subject to the alternative dispute resolution (ADR) process specified in Rule 16B.

(2) Referees. Rule 53 governs reference of cases in the Superior Court or the District Court, including reference of family matters.

(3) CADRES Referrals Not Otherwise Governed. By agreement of the parties or in the court's discretion upon a finding of good cause, any civil action not otherwise governed or exempted by statute, rule, or order, may be referred to ADR through the Court Alternative Dispute Resolution Service ("CADRES") or another ADR agreed to by the parties. The following applies to civil actions referred to ADR through CADRES:

(A) Administrative Fee. If the referral is made through CADRES, the parties shall pay an administrative fee which shall be shared equally by the parties and paid to the clerk, unless in forma pauperis status has been granted pursuant to Rule 91;

(B) Notification to CADRES. Upon payment of the administrative fee, the clerk shall notify CADRES of payment and send a copy of the referral order to CADRES;

(C) Selection of Provider. Except when proceeding pursuant to Rule 16B or Rule 53, in actions referred to mediation or another form of ADR through CADRES, the parties shall select their ADR provider from the roster approved by CADRES;

(D) Date and Location of ADR. Once selected, the ADR provider shall assist the parties in arranging a mutually agreeable date, time, and location for mediation. ADR may take place at a courthouse, if space is available and if authorized by the clerk; and

(E) Compensation to Provider. The parties and the ADR provider shall negotiate and agree on compensation for services, and such compensation shall be paid directly to the ADR provider.

(b) Mediation of Family Matters.

(1) Mediation Required. All contested divorce, parental rights, judicial separation, and child support actions shall be referred to mediation, unless mediation is waived pursuant to 19-A M.R.S. §251(2)(B).

(2) Mediation Optional. Actions for visitation rights of grandparents, emancipation of minors, paternity or parentage, guardianships of minor children, termination of guardianships of minor children, adoptions of minor children, name changes of minor children, and motions to modify a preliminary injunction, motions to enforce a judgment, and motions for contempt may be referred to mediation.

(3) Mediation Not Available. Protection from abuse and protective custody actions (other than those that may be specially referred or included in a pilot mediation program) are not subject to referral to mediation.

(4) Court Defined. As used in this subdivision (b) of the Rule, the term "Court" includes a Justice, Judge or Family Law Magistrate.

(5) CADRES Referral. In all contested family matters referred to mediation through CADRES, the following shall apply:

(A) Date and Location of Mediation. Mediation shall occur prior to the assignment of a hearing date unless otherwise ordered by the court. Mediation shall be scheduled to occur within 28 days of the order for mediation, unless otherwise ordered by the court. Mediation shall be held at a courthouse, unless otherwise authorized by the court or the Director of CADRES;

(B) Mediation Fee. A mediation fee as set by the court shall be paid by the date ordered, which shall be before the mediation or when mediation is requested by a party. The fee entitles the parties to two mediation sessions. An additional mediation fee is due for any further mediation. When a mediation session is not held due to failure of one or more participants to appear, the court may reschedule the mediation session at no additional cost and/or impose sanctions. No mediation fee is required for mediation of motions solely to enforce child support orders or when mediation is requested by the Department of Health and Human Services;

(C) Apportionment and Payment of Mediation Fee. The mediation fee shall be shared equally by the parties, unless otherwise ordered by the court. In ordering payment of the mediation fee, the court shall specify the amount due by each party with a payment date;

(D) Assignment of Mediators. Mediators on the Domestic Relations Mediation Roster shall notify the clerk of the courts to which they are assigned by CADRES of the dates and times at which they are available to mediate. The clerks shall assign mediation to eligible rostered mediators on a rotating basis that is generally equitable over time. If a party or attorney requests assignment of a specific mediator, the clerk shall attempt to honor that request to the extent practicable. If a party or attorney objects to the assignment of a certain mediator, the clerk shall honor that request and assign a different mediator. At least twice annually, CADRES shall supply to every District Court a current list of mediators on the Domestic Relations Mediation Roster for that court;

(E) Attendance at Mediation. Each party and the party's attorney, if any, shall be present at mediation and shall make a good faith effort to mediate all disputed issues. In exceptional circumstances, a party may participate by telephone with the prior approval of the court. If any party or attorney fails to attend or to make a good faith effort to mediate, the court may impose appropriate sanctions;

(F) Exchange of Information. If any financial issues, including child support, spousal support, or property division are contested, each party shall complete and file with the court, with a copy to the other party, a properly completed Child Support Affidavit, Child Support Worksheet and Financial Statement. When required, these documents shall be filed with the court at least three (3) business days prior to the scheduled mediation; and

(G) Continuances. A party requesting a continuance of a mediation session shall file a written motion with the clerk at least four (4) days in advance of the scheduled mediation, and shall otherwise comply with the requirements of Rule 40(c), including the requirement that the motion to continue or cancel a scheduled mediation must be filed immediately after the cause or grounds becomes known. All continuance requests shall be heard and ruled on by the court. A mediator may not grant a continuance for mediation or reschedule a mediation session.

(c) Mediation of Small Claims.

(1) Mediation Required. The parties to all Small Claims cases may be required to participate in mediation as ordered by the court. This requirement does not apply to Small Claims disclosure actions, which are not subject to referral to mediation.

(2) Date and Location of Mediation. Mediation shall take place on the hearing date, unless all parties agree to hold mediation prior to the hearing date, and CADRES is able to arrange for mediation. Mediation shall take place at a courthouse, unless otherwise authorized by the court or the CADRES Director.

(3) Mediation Fee. The mediation fee is included in the small claims filing fee, and no additional fee is required for mediation.

(4) Assignment of Mediators. The clerk of court, or a designee, shall notify CADRES of all dates on which the Small Claims docket is to be scheduled, as well as any subsequent scheduling changes. CADRES shall assign one or more mediators to provide mediation services at every scheduled Small Claims docket. At least twice annually, CADRES shall supply to every District Court a current list of Small Claims mediation assignments, as well as a current list of mediators on the Small Claims Mediation Roster.

(5) Continuances. All requests for continuance of mediation or a hearing date shall be presented to and ruled on by the court. A mediator may not grant a continuance for mediation or a hearing date in a Small Claims case.

(d) Mediation of Land Use and Natural Gas Pipeline Matters.

(1) Referral to Mediation. All requests for mediation of land use or natural gas pipeline matters pursuant to 5 M.R.S. §§3341 or 3345 shall be referred to CADRES upon the filing of an application with the Superior Court as required by 5 M.R.S. §§3341(4) and 3345(4). The original application will be docketed and retained by the clerk in an "SA" file, and a copy sent to the CADRES Director. In addition to these statutory land use matters, any case involving a land use dispute may be referred to CADRES at the discretion of the court or on request of the parties.

(2) Date and Location of Mediation. Once the mediator is selected, the mediator shall assist the parties in arranging a mutually agreeable date, time and location for mediation. The mediation may take place at a courthouse, if space is available, and if authorized by the clerk.

(3) Mediation Fee. The fee for the initial land use and natural gas pipeline mediation session is payable by the landowner who submits the application. Additionally, the CADRES Director shall determine the cost of providing notice, if any, which the landowner shall pay prior to the scheduling of mediation. If subsequent mediation sessions occur, the parties and mediator shall agree on an appropriate fee arrangement.

(4) Selection of Mediator. The parties shall choose their mediator from the Land Use and Environmental Mediation Roster list provided by CADRES. A list of mediators on the Land Use and Environmental Mediation Roster shall be available to the public in printed copy upon request and posted on the Judicial Branch website, where it shall be updated at least twice annually.

(e) Mediation of Environmental Enforcement Actions.

(1) Referral. All requests for mediation pursuant to 38 M.R.S. §347-A shall be referred to CADRES upon the receipt of a request from a party.

(2) Mediation Fee. A fee for environmental enforcement mediation shall be paid. If an action pursuant to Rule 80K is not already pending, the additional applicable filing fee is required. Notwithstanding the general exemption for state agencies from payment of fees, the State of Maine Department of Environmental Protection (DEP) shall pay one-half of the fee and may pay the entire fee. The DEP is exempt from payment of any filing fee.

(3) Selection of Mediator. The parties shall choose their mediator from a Land Use and Environmental Mediation Roster provided by CADRES. A current listing of the mediators on the Land Use and Environmental Mediation Roster shall be available to the public in printed copy upon request and posted on the Judicial Branch website, where it shall be updated at least twice annually.

(4) Date and Location of Mediation. Once the mediator is selected, the mediator shall assist the parties in arranging a mutually agreeable date, time, and location for mediation. The mediation may take place at a courthouse, if space is available, and if authorized by the clerk.

(f) Mediation in Forcible Entry and Detainer Actions.

(1) Mediation Required. The parties to all Forcible Entry and Detainer actions may be required to participate in mediation as ordered by the court. The court may not order mediation if no mediator is available on the hearing date or if mediation would delay the hearing.

(3) Mediation Fee. The mediation fee is included in the filing fee.

(4) Assignment of Mediators. The clerk of court, or a designee, shall notify CADRES of all dates on which the Forcible Entry and Detainer docket is to be scheduled, as well as any subsequent scheduling changes. CADRES shall assign one or more mediators to provide mediation services at every scheduled Forcible Entry and Detainer docket. At least twice annually, CADRES shall supply to every District Court a current list of Forcible Entry and Detainer mediation assignments, as well as a current list of mediators on the Forcible Entry and Detainer Mediation Roster.

(g) Mediation in Title 32 Consumer Collection Actions.

(1)Definitions. A "consumer collection action" is a collection action, 32 M.R.S. §11002(1-A), brought by a debt buyer against a consumer, 32 M.R.S. §§11002(3), (5-A), 11019(1), or brought by a debt collector against a consumer to collect a credit card or student loan debt, 32 M.R.S. §§11002(3), (6), 11020(1).

(2)Venue. Consumer collection actions may not be brought in small claims court, 32 M.R.S. §§11020(2), 11021.

(3)Management. Mediation services requested under this rule shall be managed by the Court Alternative Dispute Resolution Service (CADRES) according to CADRES policies and procedures. Following Court Order, CADRES shall arrange for mediation services in consumer collection actions.

(4)Mediation Fee. The mediation fee is included in the filing fee.

(5)Mediation Upon Court Order. When a defendant in a consumer collection action appears, answers, or requests mediation, and the case has met initial filing requirements, the court may order mediation pursuant to this rule.

(6)Assignment of Mediators. The scheduling clerk or designee shall notify CADRES when mediation of a consumer collection action is ordered by the Court, and CADRES will schedule mediators in accordance with CADRES policies and procedures.

(7)Format of Mediation. Mediation may take place at the courthouse, remotely by videoconference or telephone, or another location authorized by the court or the CADRES Director.

(8)Attendance at Mediation. Each party and the party's attorney, if any, shall be present at mediation and shall make a good faith effort to mediate all disputed issues. The format of mediation will be determined by CADRES in consultation with the court. Appearance and participation in mediation is mandatory for:

(A) the defendant;

(B) counsel for the defendant, if represented;

(C) counsel for the plaintiff; and

(D) the plaintiff, or representative of the plaintiff, who has the authority to agree to a proposed settlement. When the plaintiff is represented by counsel who is present and has settlement authority, the plaintiff or its representative must still appear but may participate by telephone or video.

If any party or attorney fails to attend or to make a good faith effort to mediate, the court may impose appropriate sanctions.

(9)Mediation Report.

(A) For each mediation session conducted pursuant to this rule, the mediator shall complete and submit a mediation report to the court within 24 hours after the session concludes.

(B) The mediation report shall state the outcome of mediation and any agreements as to substantive issues and/or next steps. Any settlement reached in cases sent to court-ordered mediation does not fall within the definition of a "proposed order concerning settlement" referenced in 32 M.R.S. §11020(5).

(C) The mediator shall provide a copy of each mediation report to parties and counsel at the end of the mediation session. If the mediator does not have a party's contact information and is therefore unable to send a copy of the mediation report to that party, the mediator will notify the clerk, who will send a copy.

(10)Multiple Sessions. Mediators are authorized to schedule additional mediation sessions if requested by the parties. Such additional sessions shall be conducted in accordance with this rule and CADRES policies and procedures.

(h) Sanctions.

If a party or party's attorney fails to appear at mediation or other ADR process scheduled pursuant to this Rule, or fails to comply with any other requirement of this Rule or any court order issued pursuant to this rule, the court may, upon motion of a party or on its own motion, order the parties to submit to mediation or other ADR, dismiss the action or any part of the action, render a decision or judgment by default, or impose any other sanction that is just and appropriate in the circumstances. In lieu of or in addition to any other sanction, the court shall require the party or attorney, or both, to pay reasonable expenses, including attorney fees, of the opposing party, and any fees and expenses of a neutral, incurred by reason of the nonappearance, unless the court finds that an award would be unjust in the circumstances.

Me. R. Civ. P. 92

Added effective 1/1/2008; Amended by effective 7/29/2016; amended June 5, 2023, effective 6/5/2023.

Advisory Note - June 2023

New subdivision (g) adds Consumer Collection Actions to the list of disputes that may be referred to the Court Alternative Dispute Resolution Service (CADRES), consistent with new legislation. See P.L. 2021, ch. 245, §§ F- 1 to F-3 (codified at 32 M.R.S. §§ 11019 - 11021); P.L. 2021, ch. 329 (codified at 4 M.R.S. §§ 18-A(3-A)(C), 18-B(7)). The new subdivision establishes the elements, structure, and requirements of the mediation process in Consumer Collection Actions.

As a result of the addition of this new subdivision, former subdivision (g) [Sanctions] is restyled as subdivision (h).

Advisory Note

The adoption of Rule 92(f), and the concurrent amendment to Rule 80D(e), implements the program for available mediation in forcible entry and detainer matters authorized by the Legislature, enacting 14 M.R.S. §6004-A in P.L. 2007, chap. 246, effective January 1, 2008. The mediation offered in these matters is intended to be similar to the mediation presently offered in Small Claims matters. Mediation should not be a cause for delay of hearings in these matters. The provisions of 14 M.R.S. §6004-A relating to good faith participation and sanctions are similarly addressed in the Sanctions provisions in subdivision (g). The issue of fees must be separately addressed in the Court Fees Schedule.

Upon recommendation of CADRES, subdivisions (a)(3)(A), (d)(3), and (e)(2) of M.R. Civ. P. 92 are amended to delete references to specific fees. Fees for these ADR or mediation sessions will now be set in the Court Fees Schedule or other court order.

Advisory Note - July 2016

For the language added to Rule 92(b)(2), see the July 2016 Advisory Note for Rule 91. The change made to Rule 92(b)(5)(E) corrects a grammatical error.

3. Chapter XIII is amended to read as follows [existing advisory notes omitted]: