(1) "AOC" means the Administrative Office of the Courts.(2) "Case entry" means an entry created within the court's case management system which records each document filed or entered in a case.(3) "Clerk" means the circuit court clerk, or Clerk of the Supreme Court or the Court of Appeals if the electronic filing is made in an appellate court.(4) "Conventionally filed" means the filing of paper documents with the clerk, pursuant to the Kentucky Rules of Procedure, as is done in cases that are not supported case types.(5) "Documents" means pleadings, motions, exhibits, declarations, affidavits, memoranda, papers, orders, notices, and any other filings to or by the court.(6) "eFiler" means a registrant pursuant to Section 6 of these rules who electronically transmits a document to the court using the court's electronic filing system.(7) "Electronic filing (eFiling)" means the electronic transmission to the court of a document using the court's electronic filing system, together with the generation and publication of a notice of electronic filing in the electronic filing system containing a hyperlink to the document. Sending a document to the court or clerk via email or facsimile does not constitute "electronic filing."(8) "Electronic filing (eFiling) system" means the automated system approved by the Kentucky Supreme Court for the filing and service of documents via electronic means.(9) "Electronic identity" means the combination of the registrant's login ID/user name, password, and profile.(10) "Electronic service" means the transmission of an email generated by the court's eFiling system, containing an NEF and hyperlink to the document, sent to a party who has consented to electronic service in accordance with Section 13(1) of these rules. Electronic service does not include service of process to gain jurisdiction over persons or property or service of subpoenas. Electronic service of documents is sufficient to provide service in accordance with the Kentucky Rules of Procedure; no other service is required.(11) "Electronic signature" means the electronic symbol "/s/ typed name" attached to or logically associated with a document and executed or adopted by a person with the intent to sign the document. The term may also include an electronic image of an original handwritten signature.(12) "Envelope" means the package of electronically transmitted data and attachments which constitute an eFiling.(13) "Hyperlink" means an electronic connection, which when selected, takes the reader to another place in the document or to a location outside the document.(14) "Jurisdictional deadline" means a deadline set by statute or rule that the court may not extend or change.(15) "Nonconforming document" means a document which does not conform to the formatting and technical requirements set out in Section 7 of these rules.(16) "Notification of Court Processing (NCP)" means a notification automatically generated by and published within the eFiling system when the eFiling has been processed by the clerk. The NCP will indicate whether the filing has been accepted or rejected.(17) "Notice of Electronic Filing (NEF)" means a notification automatically generated by and published within the eFiling system at the time a document is electronically transmitted to the court using the eFiling system. The NEF contains the date and time of transmission and an electronic hyperlink to the document.(18) "PDF" means an electronic document transmitted in a portable document format which is readable by the free Adobe® Acrobat® Reader.(19) "PDF/A" means an ISO-standardized version of the Portable Document Format (PDF) specialized for the digital preservation of electronic documents.(20) "Protected information" means information required to be redacted pursuant to CR 7.03 and in accordance with Section 10 of these rules.(21) "Registrant" means an individual who has registered with the eFiling system as described in Section 6 of these rules and who will receive notifications as described in Section 19(3) and (4) of these rules.(22) "Scanned document" means an electronic image created by scanning a paper document.(23) "Self-represented party" means a party who represents himself or herself without the assistance of an attorney.(24) "Technical failure" means the failure of the court's hardware, software, and/or telecommunications facility which results in the impossibility for an eFiler to transmit a document to the court using the eFiling system and/or for the eFiling system to generate and publish an NEF. Technical failure can also include the malfunctioning of an eFiler's equipment.(25) "Trusted submitter" means an eFiler who is not a party or acting as counsel for a party in an action but is authorized to electronically transmit to the court a document using the eFiling system.(26) "Uniform Resource Locator (URL)" means letters and symbols that comprise the address of a website.Ky. Admin. P. Ct. Justice. 5
Adopted by Order 2014-09, eff. 5/1/2014; amended by Order 2015-2, eff. 1/15/2015; amended by Order 2018-11, eff. 8/1/2018; amended by Order 2022-65, eff. 12/20/2022; amended by Order 2024-17, eff. 6/17/2024.