Kan. R. Jud. Dist. 4.101

As amended through October 30, 2024

Rule 4.101 - Court Records

(a) CUSTODIANS OF RECORDS AND HOURS OF OPERATION

The principal offices and the official custodian of the records in the Fourth Judicial District of Kansas are as follows:

District Court Clerk

Anderson County Courthouse

Garnett, KS. 66032

District Court Clerk

Coffey County Courthouse

Burlington, KS. 66839

District Court Clerk

Franklin County Court Building

Ottawa, KS. 66067

District Court Clerk

Osage County Courthouse

Lyndon, KS. 66451

The regular office hours during business days of such custodians is from 8:00 a.m. to 12:00 noon and 1:00 p.m. to 5:00 p.m. The offices shall be open to the public from 8:00 a.m. to 12:00 noon, and 1:00 p.m. to 4:00 p.m.

(b) COPY CHARGES The official custodian of the court records shall be authorized to charge and require advance payment of a fee for providing access to or furnishing copies of records. Executive branch agencies such as the Department of Social and Rehabilitation Services and local governmental agencies may be charged for access and copies on the same basis as members of the public, as follows:

(1) A fee of $.25 shall be charged per photocopy page.

(2) A fee of $.25 shall be charged for each copy of microfilm.

(3) A fee of $1.00 shall be charged for certifying any paper or writ.

(4) Fees for the use of fax equipment are as follows:

(a) Send: $2.00 for the 1st page, not including the cover page. $ .50 for each additional page

(b) Receive: No Charge

(5) Whenever a request or access will require more than the usual time and effort on the part of court personnel, an access fee of $12.00 per hour shall be charged.

(c) DISTRIBUTION OF COPY CHARGES

The Clerk of the District Court shall remit all monies collected from fees for copies of records to the County Treasurer for use of the copying, microfilming machine and optical disk, and all monies received for the cost of staff time in providing access to or searching records to the state treasurer. The clerk may remit a collected fee to a genealogical society which has conducted the search in lieu of staff time.

(d) REQUESTS FOR COPIES

Any request for copies other than in person may require a written request giving the requester's name and address and the information necessary to ascertain records to which the requester desires. Each request for inspection and/or copy of public records shall be acted upon as soon as possible, but no later than the end of the third business day following the day that the request is received and so as to not disrupt the other essential functions of the office.

(e) RECORD SECURITY

No person shall remove original copies of public record from the office without written permission of the custodian of records. The inspection and copying of public records shall be made while the records are in the possession, custody and control of the custodian or a person designated by the custodian and shall be made under the supervision of such custodian or person.

Kan. R. Jud. Dist. 4.101

Revised: 6/4/2014